Accounts Payable Clerk

Job Summary

To receive, review, verify, post, and process for-payment purchase orders, invoices, statements, vouchers, and/or other check requests. To resolve account discrepancies for goods and services by investigating documentation, issuing stop payments, payments, adjustments, or removal of charges.

Responsibilities

• Researches short shipments, over-shipments, or goods not appearing on the purchase order.
• Communicates with departments and vendors to resolve outstanding problems.
• Communicates with vendors concerning past-due balances and disputed charges appearing on statements; researches system data for problem resolution.
• Reviews and analyzes various reports and takes necessary action.
• Reviews vendor setup data for accuracy; analyzes tax forms and codes for tax reporting; follows up exceptions related to 1099 reports; researches mergers and corporate changes and determines changes to the vendor database.
• Researches credit memos to determine validity and requests vendor refunds or sets up system credits.
• Works report of outstanding credits and takes action to retrieve funds.
• Makes deposits and related journal entries for returned checks, stale-dated checks, and refund checks.
• Preliminary review of late payments per state statute; refers documentation to manager or manager designee for final approval before presenting to heads of departments.
• Researches return-material authorizations and receipt discrepancies for possible credits due UMMC.
• Monitors sensitive and/or problem vendors to ensure prompt payment.

Requirements

• Education & Experience Required: Degree (Associate’s or Bachelors) or High School Diploma/GED and one (1) year accounting experience.
• Certifications, Licenses Or Registration Required: N/A

Qualifications

• Knowledge, Skills & Abilities: Computer skills, Verbal and written communication skills, Analytical skills, Reasoning and decision-making capabilities, Ability to operate office machinery, Type 35 wpm, Ability to operate a 10-key calculator by touch, Knowledge concerning tax-reporting requirements for vendor-file maintenance, Knowledge of the purchasing/receiving/accounts payable system.

Skills

• Requires occasional reaching, constant sitting, occasional twisting.

Benefits

• Grant Funded: No

Pay

• Hourly

Schedule

• Full time

Management Notes

• FLSA Designation/Job Exempt: No

Work Shift

• Day

Work Location

• Central Billing Office-Clinton