Accounts Payable Clerk

Responsibilities

• Review and enter vendor and subcontractor invoices with accurate coding and complete supporting documentation.
• Verify billing details against purchase orders, contracts, and related records before submitting transactions for payment.
• Maintain vendor files by updating tax forms, insurance records, and other compliance-related documentation.
• Investigate statement discrepancies and work with internal departments and external vendors to resolve outstanding issues.
• Oversee shared AP inbox activity, route invoices appropriately, and track items through the approval process.
• Absorb scheduled payment processing, including check runs, electronic payments, and wire preparation.
• Support documentation needs tied to lien releases and subcontractor compliance requirements.
• Preserve organized financial records that support reporting accuracy and audit preparedness.
• Contribute to month-end activities by assisting with payable-related accruals and reporting requests.

Requirements

• 2 to 5 years of experience in accounts payable or a closely related accounting role.
• Solid knowledge of invoice coding, payment processing, and vendor account maintenance.
• Experience using ERP or accounting platforms such as Sage, TimberScan, or comparable systems.
• Ability to maintain a high level of accuracy while working through large transaction volumes.
• Proficiency with Microsoft Excel, Outlook, and Adobe-based document review tools.
• Strong organizational skills and the ability to meet deadlines in a structured environment.
• Clear written and verbal communication skills for coordinating with vendors and internal teams.
• Background in construction, project-based accounting, or multi-entity environments is preferred.