Accounts Payable Clerk

About the role

We are seeking a dedicated Accounts Payable Clerk to join our team. In this position, you are responsible for high-volume, end-to-end AP processing, including invoice verification and entry, payment processing, workflow coordination, and vendor account maintenance using Oracle ERP.

Responsibilities

• Verify invoice documentation for completeness and accuracy, including matching to supporting documentation as required (Oracle).
• Code invoices to the appropriate general ledger accounts, cost centers, departments, and/or projects in accordance with policy (Oracle).
• Perform manual invoice entry and ensure invoices are routed and recorded within required timelines.
• Resolve invoice discrepancies by coordinating with vendors and internal departments; document outcomes and maintain an audit trail.
• Support accounts receivable refund processing, including validation of required approvals and supporting documentation.
• Process recurring payments such as lease payments and rent per established schedules and approvals.
• Maintain compliance with internal controls and segregation of duties throughout the AP workflow.
• Support new vendor setup and vendor master maintenance, including collecting required documentation and validating vendor details.
• Assist with month-end activities as assigned (e.g., AP aging review, accrual support, documentation for audits).
• Partner with Purchasing, Receiving, and department approvers to ensure accurate and efficient invoice-to-pay processes.
• Performs other duties as assigned

Qualifications

• High school diploma or equivalent required; Associate degree or higher preferred.
• 5+ years of progressively responsible accounts payable experience, including high-volume invoice processing.
• Hands-on experience with Oracle ERP (AP module), including invoice entry, coding, workflow/approvals, vendor maintenance, payment processing, and troubleshooting common AP issues.
• Strong knowledge of AP controls and best practices (three-way match, exception resolution, payment terms, approvals, audit trail, segregation of duties).
• Proficiency with Microsoft Excel and Outlook (sorting/filtering; pivot tables a plus).
• Ability to investigate and resolve invoice, payment, and vendor discrepancies independently.
• Strong attention to detail, accuracy, and ability to identify discrepancies and apply root-cause analysis.
• Solid understanding of invoice processing, payment cycles, and basic accounting principles.
• Strong written and verbal communication skills with internal teams and external vendors.
• Ability to manage competing priorities and meet deadlines in a fast-paced, deadline-driven environment.
• Professionalism and confidentiality when handling financial and personal information.
• Customer-service and continuous-improvement mindset with strong problem-solving skills.
• Email transmission and communication
• Internet navigation and research
• Microsoft applications; Outlook, Word and Excel
• Office equipment; fax machine, copier, printer, phone and computer and/or tablet
• Lift and carry office equipment at times
• Requires sitting, walking, standing, talking and listening
• Requires close vision to small print on computer and/or tablet and paperwork