Accounts Payable Clerk

Responsibilities

• Review, code, and enter vendor invoices into the accounting system
• Match invoices to purchase orders and receiving documents
• Verify invoice details, approvals, payment terms, and supporting documentation
• Prepare vendor payments according to established payment schedules
• Research and resolve invoice, pricing, quantity, and payment discrepancies
• Reconcile vendor statements and follow up on missing invoices or credits
• Maintain accurate vendor records, invoices, and payment documentation
• Communicate professionally with vendors and internal departments
• Aid with month-end closing activities and accounts payable reporting
• Assist with vendor setup and maintain W-9 and other required documentation
• Aid with annual 1099 preparation
• Perform additional accounting and administrative duties as needed

Requirements

• High school diploma or equivalent
• Minimum of 1 year of accounts payable or related accounting experience
• Proficiency in Microsoft Excel and accounting or ERP systems
• Basic understanding of invoices, purchase orders, credits, and payment terms
• Strong attention to detail, organization, and time-management skills
• Ability to identify discrepancies and follow through until they are resolved
• Strong written and verbal communication skills