Accounts Payable Clerk 2

About the Role

The Accounts Payable Clerk 2 coordinates accounts payable functions to ensure timely and accurate disbursements to vendors. This role maintains efficient daily processing of invoices in a computerized setting, working at a high-volume pace while multitasking and maintaining a positive attitude in a team environment.

The incumbent is expected to model the following practices on a daily basis:

• Demonstrate alignment with the company's mission and core business values
• Collaborate with key internal/external resources
• Participate in ongoing self-development

Responsibilities

• Models, promotes, reinforces, and rewards the consistent use of HOLT’s Values Based Leadership (VBL) tools, models, and processes
• Processes and researches vendor invoices according to Company policies on a daily basis for accurate and timely disbursement
• Corresponds with vendors and responds to inquiries
• Coordinates with internal and external customers when issues arise
• Performs 2-way and 3-way matching
• Reconciles vendor statements by verifying invoices paid and researching past due invoices
• Assists with the annual preparation and filing of Federal 1099 reporting, including obtaining vendor documentation
• Monitors and researches outstanding checks, including resolving issues and re-issuing checks if necessary
• Provides recommendations on process improvements and procedures that improve efficiency and accuracy within the accounts payable function
• Assists with the preparation and completion of the annual “Unclaimed Property Report”
• Sorts and matches supporting documentation to invoices
• Provides assistance to customers and less experienced team members; responds to financial questions/concerns
• Works safely at all times and adheres to all applicable safety policies; complies with all company policies, procedures, and standards
• Requires regular and punctual attendance
• Performs other duties as assigned

Requirements

• Three years of work-related skill, knowledge, or experience required
• High school diploma or equivalent required; some college in an applicable field preferred

Skills

• Strong accounting knowledge, with understanding of invoices, statements of account, receivables, payables, and various forms of payment remittances
• Sound knowledge of the construction rental equipment industry
• Strong analytical and organizational skills
• Advanced Microsoft Office products skills (Excel, Word, PowerPoint, Outlook, etc.)
• Exceptional organizational, planning, self-management, problem-solving, time management, and multitasking skills
• Strong interpersonal and communication skills sufficient to engage with customers, vendors, and peers
• Strong research and investigation skills
• Ability to reconcile and balance payment transactions
• Ability to work in a fast-paced environment with frequent interruptions
• Exceptional customer service and relationship-building skills
• Ability to learn industry-specific software (e.g., CODA, DBS, Rentalman)

Schedule

• Full-time position
• Travel up to 10%

Physical Requirements

• Extended periods in a stationary position
• Occasional movement inside the office to access office machinery, file cabinets, etc.
• Frequent communication with others to exchange accurate information
• Routine use of standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines
• Occasionally moves or transports items weighing up to 30 pounds

Work Environment

• Professional office environment
• Fast-paced with unscheduled interruptions