Accounts Payable Assistant

Location: 9234 Cypress Creek Parkway, Houston, TX 77070, United States. Date Posted: 09/17/2026.

About the role

The Accounts Payable Assistant supports the Accounting Team at Real Property Management by ensuring the accurate, timely, and efficient processing of vendor bills, utility payments, property taxes, and HOA assessments. This role plays a critical part in maintaining the financial integrity of RPM operations by proactively managing payment workflows, monitoring outstanding obligations, and leveraging online payment methods to minimize the risk of late fees and processing delays. The Accounts Payable Assistant serves as a reliable point of coordination for billing inquiries and contributes to a responsive, well-organized accounting function.

Responsibilities

• Process office utility bills for RPM operations, ensuring timely and accurate payment.
• Manage end-of-year property tax and HOA assessment billing, including proactively contacting HOAs to obtain bills not received by the expected due date.
• Monitor Accounting Team communication channels to assist with processing refunds and fulfill all service requests submitted by the Operational teams.
• Track recurring bills recorded in AppFolio, prioritizing online payment methods over mailed paper checks to prevent late fees and ensure timely processing.
• Review the Aged Payable report on a regular basis to ensure outstanding balances remain current and no items are overlooked.
• Investigate uncleared checks by contacting the applicable vendor to determine the cause and coordinate reissuance of payment as needed.
• Process over-the-phone payments for selected Utility companies as required.
• Support the property termination process by coordinating with utility companies to expedite the receipt of final utility bills.
• Collaborate with Pod Lead Serve as a backup for general accounting in-office.
• Support the A/R team on special projects.
• Perform other duties as assigned.

Requirements

• 1 years of accounting experience preferred
• Appfolio experience is a plus.
• Knowledge of industry standards and practices.
• Experience with excel