Accounts Payable and General Ledger Specialist

About the role

This is a highly organized and detail-oriented position responsible for maintaining accurate financial records, reconciling accounts, and supporting financial reporting.

Responsibilities

• Receive, verify, and process invoices from vendors and suppliers, ensuring they match purchase orders and receipts to prevent duplicate or unauthorized payments.
• Enter approved invoices in the accounts payable system, prioritize payments to take advantage of cash discounts, and execute payments via checks, ACH, wire transfers, or credit card processing according to agreed-upon payment terms.
• Maintain accurate vendor records, including W9s, service agreements, and/or contracts.
• Correspond with vendors to resolve billing discrepancies and respond to payment inquiries.
• Review employee expense reports and company credit card statements to confirm compliance with company policies.
• Prepare and post journal entries, including accruals and recording cash disbursements and receipts.
• Reconcile balance sheet and income statement accounts, verify account balances, and investigate discrepancies to maintain financial integrity.
• Assist in the development and implementation of accounting policies and procedures.
• Serve as backup to the accounting assistant in their absence.
• Perform other duties as assigned.

Requirements

• Strong attention to detail and accuracy in data entry and financial recordkeeping.
• Effective problem-solving skills to identify and correct financial discrepancies.
• Proficient in Microsoft Office Suite, particularly Excel.
• Strong verbal and written communication skills.
• Ability to work independently and as part of a team.
• Minimum of an associate’s degree in accounting or business with 3-5 years of accounting experience.