Accounts Payable and Accounts Receivable Manager

We need to output HTML fragment with sections: headings

for sections present. Need to parse the job posting and extract sections: About the role? Not present. Responsibilities? Yes: Principal Responsibilities (list). Requirements? Knowledge, Skills and Abilities, Minimum Experience And Qualifications, Desirable Qualifications, Working Environment, Physical And Mental Job Requirements. Benefits, Pay, Schedule not present, so omit. We need to use

• for any list of duties/requirements/benefits. So for responsibilities list, we need to break into bullet points. The responsibilities are a long paragraph with many sentences; we can split each sentence into list items. Must preserve all substantive info; not invent or summarize away detail. So we need to list each responsibility as separate
• . Similarly for knowledge/skills/abilities: list items. We must not repeat job title as heading. No Job ID. We must remove boilerplate: cookie/navigation/legal/EEO etc. Not present. We need to include sections only when posting has real specific content. So we will have sections: Responsibilities, Knowledge, Skills and Abilities (maybe combine?), Minimum Experience and Qualifications, Desirable Qualifications, Working Environment, Physical and Mental Job Requirements. Also maybe "Supervision Received" and "Supervision Exercised" could be sections? The instruction says use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It doesn't forbid other headings, but suggests those as examples. We could include Supervision Received/Exercised as part of Responsibilities or separate? Probably better to include under Responsibilities as they are part of role. But we could also make a section "Supervision". However the instruction says prefer a few substantive sections over many thin ones. So we can combine supervision info into Responsibilities or maybe a "Supervision" section if it's substantive. It is substantive but could be part of Responsibilities. I'd include it under Responsibilities as bullet points. We need to preserve all substantive information. So we need to extract each sentence. Let's parse the text. First paragraph: "Basic Function Of Position Provides finance & accounting services to the various Divisions within the UFA, with primary responsibility for Accounts Payable and Accounts Receivable operations. Works across diverse programs and frequently demonstrates broad knowledge due to cross-boundary specialties. Serves as subject matter expert for Accounts Payable and Accounts Receivable system modules." That's basically a summary; could be under "About the role" but instruction says do not repeat job title as heading; we could still have an "About the role" section with that summary. It's substantive. So include

  About the role

  with

  containing that summary. Next: "Supervision Received Works under the general direction of the UFA's Chief Financial Officer and/or Assistant Finance Director. Expected to function independently by using personal initiative to plan, carry out, and balance individual assignments." That's supervision received. "Supervision Exercised Generally supervises Accounts Payable/Accounts Receivable staff, including participating in hiring decisions, setting individual performance goals, conducting periodic performance evaluations, imposing disciplinary action, approving vacation and leave requests, arranging employee training opportunities, etc." We can combine these under a "Supervision" section or include in Responsibilities. I'd make a separate "Supervision" section with two subpoints? But instruction says prefer few substantive sections; we could incorporate into Responsibilities as bullet points. However the responsibilities section already long; adding supervision bullets may be okay. But we need to follow instruction: Use

  for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It doesn't forbid other headings but suggests those as typical. I'd stick to those categories: About the role, Responsibilities, Requirements (maybe split into Knowledge, Skills and Abilities, Minimum Experience and Qualifications, Desirable Qualifications, Working Environment, Physical and Mental Job Requirements). Could also have "Qualifications" heading covering minimum experience etc. But we need to preserve all info. Simplify: Use sections: About the role, Responsibilities, Knowledge, Skills and Abilities, Minimum Experience and Qualifications, Desirable Qualifications, Working Environment, Physical and Mental Job Requirements. We'll put supervision bullets under Responsibilities. Now extract responsibilities list from "Principal Responsibilities" paragraph and subsequent sentences. Let's copy the responsibilities text: "Principal Responsibilities Performs and supervises purchasing card program administration duties, including online account maintenance, transaction and receipt review, accounting system imports, and cardholder/approver assistance. Develops and delivers training for the purchasing card program. Oversees AP/AR processes and reviews work to ensure accuracy and completeness, including purchase orders as well as customer and vendor invoices. Reviews, monitors, originates, and ensures proper format of purchase requisitions and orders, encumbrance and payment requests, and other purchasing and procurement forms. Provides guidance and training to division staff on purchasing and payment procedures. Maintains electronic vendor payment information in Caselle and works with vendors, customers, and UFA divisions to resolve payment issues and expedite payments. Prepares monthly disbursement lists for distribution to UFA Board. Provides AP/AR operational reporting and analysis, including invoice volumes, payment volumes by type, and average days to pay. Supports Finance projects, strategic planning, policy development, and the development and maintenance of internal control procedures. Gathers, researches, and analyzes data to support UFA projects, management decision-making, workload planning, and records. Maintains financial records and documentation to ensure accurate, timely, and auditable financial transactions and compliance with UFA recordkeeping and purchasing requirements. Maintains system documentation, procedures, and internal controls related to financial systems, electronic workflows, and records. Oversees AP/AR year-end closing procedures, including preparation of documents for the Internal Revenue Service. Administers and maintains AP/AR workflows within Caselle, including system configuration, user access, approval routing, testing, troubleshooting, and ongoing maintenance. Coordinates with Technology on AP/AR system updates and functionality. Serves as the Finance administrator and program owner for the Revver document management system, managing user access, workflows, processes, troubleshooting, and implementation of new functionality across Finance and other UFA divisions. Evaluates AP/AR processes and recommends automation, system, and workflow improvements in collaboration with Finance, Technology, and other UFA divisions. Develops and implements electronic AP/AR processes and workflow improvements that increase efficiency, strengthen internal controls, and improve documentation and audit trails. Provides training and ongoing support to UFA employees and supervisors on Caselle, Revver, purchasing, invoice approvals, purchase order requests, and other AP/AR processes. Develops training materials and provides individual and group instruction. Coordinates AP/AR software implementations, upgrades, testing, and enhancements, including workflow design, process implementation, and user adoption. Assists other members of Finance with tasks as requested. Establishes and maintains effective working relationships with member cities, UFA staff, allied agencies, public officials, vendors, and the general public. Provides professional and responsive customer service to UFA personnel, suppliers, sales representatives, and other external parties. Provides oversight of AP/AR functions for Unified Fire Service Area (UFSA). Performs other duties and assignments as required." Also supervision received/exercised could be added as bullets. Now we need to split each sentence into bullet items. Ensure we keep all details. Let's list each sentence: 1. Performs and supervises purchasing card program administration duties, including online account maintenance, transaction and receipt review, accounting system imports, and cardholder/approver assistance. 2. Develops and delivers training for the purchasing card program. 3. Oversees AP/AR processes and reviews work to ensure accuracy and completeness, including purchase orders as well as customer and vendor invoices. 4. Reviews, monitors, originates, and ensures proper format of purchase requisitions and orders, encumbrance and payment requests, and other purchasing and procurement forms. 5. Provides guidance and training to division staff on purchasing and payment procedures. 6. Maintains electronic vendor payment information in Caselle and works with vendors, customers, and UFA divisions to resolve payment issues and expedite payments. 7. Prepares monthly disbursement lists for distribution to UFA Board. 8. Provides AP/AR operational reporting and analysis, including invoice volumes, payment volumes by type, and average days to pay. 9. Supports Finance projects, strategic planning, policy development, and the development and maintenance of internal control procedures. 10. Gathers, researches, and analyzes data to support UFA projects, management decision-making, workload planning, and records. 11. Maintains financial records and documentation to ensure accurate, timely, and auditable financial transactions and compliance with UFA recordkeeping and purchasing requirements. 12. Maintains system documentation, procedures, and internal controls related to financial systems, electronic workflows, and records. 13. Oversees AP/AR year-end closing procedures, including preparation of documents for the Internal Revenue Service. 14. Administers and maintains AP/AR workflows within Caselle, including system configuration, user access, approval routing, testing, troubleshooting, and ongoing maintenance. 15. Coordinates with Technology on AP/AR system updates and functionality. 16. Serves as the Finance administrator and program owner for the Revver document management system, managing user access, workflows, processes, troubleshooting, and implementation of new functionality across Finance and other UFA divisions. 17. Evaluates AP/AR processes and recommends automation, system, and workflow improvements in collaboration with Finance, Technology, and other UFA divisions. 18. Develops and implements electronic AP/AR processes and workflow improvements that increase efficiency, strengthen internal controls, and improve documentation and audit trails. 19. Provides training and ongoing support to UFA employees and supervisors on Caselle, Revver, purchasing, invoice approvals, purchase order requests, and other AP/AR processes. 20. Develops training materials and provides individual and group instruction. 21. Coordinates AP/AR software implementations, upgrades, testing, and enhancements, including workflow design, process implementation, and user adoption. 22. Assists other members of Finance with tasks as requested. 23. Establishes and maintains effective working relationships with member cities, UFA staff, allied agencies, public officials, vendors, and the general public. 24. Provides professional and responsive customer service to UFA personnel, suppliers, sales representatives, and other external parties. 25. Provides oversight of AP/AR functions for Unified Fire Service Area (UFSA). 26. Performs other duties and assignments as required. Now supervision received/exercised: Supervision Received: - Works under the general direction of the UFA's Chief Financial Officer and/or Assistant Finance Director. - Expected to function independently by using personal initiative to plan, carry out, and balance individual assignments. Supervision Exercised: - Generally supervises Accounts Payable/Accounts Receivable staff, including participating in hiring decisions, setting individual performance goals, conducting periodic performance evaluations, imposing disciplinary action, approving vacation and leave requests, arranging employee training opportunities, etc. We could add these as bullets under Responsibilities as well. Now Knowledge, Skills and Abilities section: The posting includes a heading "KNOWLEDGE, SKILLS AND ABILITIES:" then list: - Common accounting and spreadsheet programs and practices. - Accounting software programs - Applicable federal and state laws, rules, regulations, and policies and procedures - Basic business mathematics and business English. Then "Skills In Applications and use of basic business computer use & software (Microsoft Word, Excel, PowerPoint, etc.)" - Operation of basic office equipment, including copiers, printers, fax machines and scanners - Monitoring or tracking information or data - Communicating information and ideas clearly and concisely - Preparing clear, accurate, and concise reports, correspondence, and other materials Then "Ability To Use judgment in interpreting and adapting guidelines such as agency policies, regulations, precedents, and work directions for application to specific cases or problems. The incumbent analyzes results and recommends changes and solutions." - Establish and maintain effective working relationships with partner entity staff, UFA