Accounts Receivable/Accounts Payable Manager

About the role

The AR/AP Manager oversees the end-to-end accounts receivable and accounts payable functions within a material handling equipment/parts/service organization. This role ensures accurate, timely processing of customer invoicing and collections, vendor payments, and supplier relationships, while maintaining strong internal controls.

Responsibilities

• Manage the full AR cycle: invoicing, cash application, collections, and dispute resolution for equipment sales, parts, service, and rental revenue streams
• Monitor aging reports and drive reduction of DSO (Days Sales Outstanding) through proactive collections strategies
• Cook with Sales and Service teams on billing for equipment deliveries, installation milestones, and service work orders
• Oversee customer credit applications, credit limits, and risk assessments in coordination with the Controller
• Oversee vendor invoice processing, three-way matching (PO, receipt, invoice) for equipment, parts, and freight/logistics vendors
• Manage payment runs (check, ACH, wire) and ensure vendor terms and early-payment discounts are optimized
• Maintain strong relationships with OEM suppliers, parts distributors, freight carriers, and subcontractors
• Monitor daily cash position across operating accounts and coordinate short-term cash needs with the Controller/CFO
• Serve as a primary point of contact for banking partners, managing account structures, fees, service issues, and day-to-day banking needs
• Oversee bank account reconciliations and resolve discrepancies between bank statements and the general ledger in a timely manner
• Administer payment approval workflows, user access, and authorization controls within online banking platforms for ACH, wire, and check disbursements

Requirements

• Bachelor's degree in Accounting, Finance, or related field (required); CPA, CMA, or equivalent a plus
• 5+ years of progressive AR/AP experience, with 2+ years in a supervisory/management capacity
• Experience in material handling, industrial equipment, manufacturing, or distribution industries strongly preferred
• Proficiency with ERP systems (e.g., NetSuite, SAP, Epicor, Microsoft Dynamics, or industry-specific platforms like DBS/CDK)
• Strong Excel skills (pivot tables, VLOOKUP/XLOOKUP, reconciliation modeling)
• Experience with EDI billing and automated invoicing/collections tools a plus

Core Competencies

• Strong leadership and team management skills
• Excellent analytical and problem-solving abilities
• A high attention to detail with a strong sense of urgency around cash flow management
• Effective communicator able to work cross-functionally with Sales, Service, Operations, and Purchasing teams
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Health Care Concierge Service
• 401(k) Retirement Plan (Pre-tax & Roth)
• Company paid Basic Life Insurance, Short-Term Disability & Long-Term Disability
• Voluntary Life & AD&D Insurance
• Voluntary Accident, Critical Illness & Hospital Indemnity Insurance
• Milk Stork Program
• Wellness Program with gift card redemption and wellness challenges
• Paid Time Off (Vacation, Sick & 10 Holidays)
• Training & Development