Accounts Payable Analyst

Key Accountabilities

• Facilitates and monitors the assignment of invoices to appropriate workflow and provides additional support and guidance to Ultimus personnel as they review and approve the invoices.
• Maintains oversight of the path and progress of invoices as they move through our paperless workflow.
• Supports and monitors the associate reimbursement program for travel, entertainment, and other out-of-pocket expenditures, ensuring effective and timely operations.
• Serves as a point of contact for the American Express credit card program, supporting its operational needs.
• Facilitates accurate and timely processing of all payables to associates, other related parties, and vendors.

Special Projects

• Prepares and submits journal entries for procure-to-pay workflow including allocations, accruals, reclassifications, reversals, and month-end close journal entries.
• Prepares vendor account reconciliations and related analysis of past-due balances.
• Prepares general ledger account reconciliations within procure-to-pay workflow including AP Trade, other liabilities, and clearing accounts for the credit card program.
• Ensures accuracy, completeness, and timeliness in the processing of invoices and expense reports.
• Verifies that appropriate review is completed and required authorization is provided before initiating disbursements to third parties.
• Identifies potential issues and escalates them promptly and resolves them effectively.
• Supports financial and regulatory audits and reviews.

Working Relationships

• Contact as needed with vendors or clients regarding general information, resolution of issues, inquiries, or reporting requirements.
• Contact with members of team and internal teams regarding follow-up on inquiries, open workflow, etc.
• May perform other duties as required and assigned.