Accounts Payable Administrator

About the role

The American Arbitration Association is an equal opportunity employer (EEO) and considers all employees and applicants for positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws.

Responsibilities

• Process daily case-related disbursements, including checks, wires, and ACH payments
• Enter voided check data, reissue payments, and manage cash available file
• Complete tax levy forms, monitor payment requests, and update panel files with proper coding and notes
• Correspond with panels to obtain reporting numbers for payee names on checks
• Perform monthly write-offs of aged balances
• Respond to customer chargeback requests and disputes
• Set up panelists for ACH payments and maintain records
• Demonstrate regular, reliable, and predictable job attendance
• Attend on-site and virtual meetings and in-person training sessions
• Perform any additional accounting, finance, or administrative tasks assigned to support department and organizational objectives

Qualifications

• Associate’s degree in accounting, Business, Finance, or related field
• Minimum 1-3 years of accounts payable experience; or an equivalent combination of education and experience
• Experience with EPR/financial systems and Microsoft Excel (intermediate) preferred
• Understanding of accounts payable processes and ERP systems (e.g., NetSuite, Oracle Financial); able to learn new tools with guidance
• Strong attention to detail and accuracy in data entry and record-keeping
• Foundational analytic skills, including variance analysis and problem-solving for discrepancies
• Solid mathematical and reasoning abilities for routine calculations, interpreting charts, and following instructions
• Effective, professional communication and teamwork; maintains confidentiality and integrity

Pay

This position's salary range is $62,000 - $65,700 per year, with quarterly discretionary incentive opportunity.

Schedule

This is a hybrid role (1 to 2 days per week on-site).