Accounts Payable Administrator

Job Type: Non-Exempt Positions: 1 Duration of role: Permanent Reporting to: Accounts Payable Manager Location: Fully onsite, Columbia, MD. About Us At Tate we are passionate about everything we do. As an independent brand operating within Kingspan Group, a global plc group of companies, Tate has been recognized worldwide as an industry leader in the development and manufacture of data center infrastructure solutions and commercial office raised access floors, for over 60 years. With revenues of over $600m and growing, Tate plays a pivotal role in offering expertise in cutting edge design engineering to craft solutions, by working collaboratively with clients as a trusted partner. Tate continues to grow and expand, operating multiple manufacturing and commercial sites across the US, Europe, the Middle East, Asia, and Australia. We are excited about our fresh, dynamic, and inclusive team of experts working on new innovations and forward-thinking designs, as we remain a market leading player within our industry. We continue to invest heavily in the best available manufacturing tools and equipment needed to adhere to Tate’s world class standards and in keeping with our Planet Passionate sustainability strategy, our focus is on having minimal climate impact. We are excited to potentially welcome you as part of our team as we continue to grow on a worldwide scale. About The Role The Accounts Payable Assistant supports the Accounts Payable department by ensuring timely and accurate processing of vendor inquiries, document management, statement reconciliations, ACH banking verification callbacks, and various special projects. This position requires strong organizational skills, attention to detail, excellent customer service, and the ability to manage both paper and electronic records in a fast-paced environment. What You’ll Do Vendor & AP Inquiry Management Respond to vendor and internal customer inquiries regarding payment status, invoices, account balances, and related issues.Research and resolve payment discrepancies in a timely and professional manner.Maintain positive vendor relationships through effective communication and problem resolution. Document Management Organize, maintain, and retrieve accounts payable documentation in both paper and electronic formats.Ensure records are accurately filed and retained in accordance with company policies and audit requirements.Assist with digitization and organization of AP documentation for improved accessibility and compliance. Statement Reconciliation Perform monthly vendor statement reconciliations.Investigate and resolve discrepancies between vendor statements and company records.Follow up with vendors and internal departments as needed to ensure account accuracy. ACH Banking Confirmation Callbacks Conduct vendor banking verification callbacks for ACH setup and changes.Validate banking information according to company procedures and internal controls.Maintain appropriate documentation of all verification activities. Administrative Support Assist with invoice processing and data entry as needed.Support month-end closing activities and AP reporting.Prepare documentation for audits and compliance reviews.Participate in process improvement initiatives within the AP department. Special Projects Support Accounts Payable leadership with departmental projects and initiatives.Assist in system conversions, data cleanup, process documentation, and workflow improvements.Perform other duties as assigned. What You’ll Bring Education & Experience High school diploma or GED required.Associate degree in Accounting, Business Administration, or related field preferred.1-3 years of accounts payable, accounting, or administrative experience preferred. Skills & Competencies Strong attention to detail and accuracy.Excellent organizational and time management skills.Effective verbal and written communication skills.Ability to handle confidential information with professionalism and discretion.Proficient with Microsoft Office Suite, especially Excel and Outlook.Experience with ERP/accounting systems preferred.Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.Strong problem-solving and customer service skills. What You'll Get Pay range: $31/hr to $39/hr. This role is eligible for a discretionary bonus.Career Scope and Advancement: As we grow, new positions and career opportunities arise, offering accelerated paths for the right candidates, locally and globally.World of Wellness Philosophy: We empower you to take charge of your health and well-being. You’ll have access to a wide range of medical, dental, and vision benefits, along with personalized guidance from a “Health Advocate.” We also offer other supplemental options, including 401k, legal, disability, and theft insurance, to ensure your financial wellness.Corporate Social Responsibility: Through Planet Passionate we are determined to reduce our manufacturing carbon (CO2e) emissions to as close to zero as technically possible, together with halving carbon intensity in our primary supply chain. We are very involved in our community, and you will have ample opportunities to support us, in creating a better world.Skills Development: Given the dynamic pace of our business and a strong collaborative environment, your new role will be diverse and multifaceted – allowing you to be more versatile and develop a broader skill set.Mentorship and development: At Tate, we don’t believe in hierarchy, we work together as one team for one common goal. You will have access and exposure to our senior leaders and experts for learning in your role, and additionally mentorship for the future.Culture: We have a great team culture, highly collaborative, supportive and social. Together we innovate, collaborate, take ownership and strive for excellence.