Accounts Payable & Administrative Clerk

About the role

Roberts Truck Center of Texas, a locally owned heavy-duty truck dealership that has been in business for more than 45 years, is seeking a dependable and detail-oriented individual to join our Amarillo team as a full-time Accounts Payable & Administrative Clerk. This position combines Accounts Payable responsibilities with front-office and administrative support. The ideal candidate will be highly organized, comfortable working in a fast-paced environment, able to manage multiple priorities, and provide professional service to customers, vendors, and employees.

Responsibilities

• Properly classifies invoices to correct GL account for multiple vendors.
• Research and validate all incoming invoices before data entry and payment processes.
• Reconcile vendor statements and request any missing invoices from vendors.
• Ensure proper authorization for invoice payment is received and documented.
• Perform data entry for coded invoices into Accounts Payable accounting system.
• Perform check writing/disbursement responsibilities.
• File all necessary documentation for Accounts Payable invoices paid.
• Receive, research, and resolve vendor phone calls.
• Ensure ongoing compliance with all company, department and safety policies and procedures, regulations.
• Perform other duties as assigned by management.
• Answer a high volume of incoming calls using a multi-line phone system and route calls to the appropriate department or employee.
• Greet and assist customers, vendors, and visitors in a professional manner.
• Sort, collate, scan, upload, and enter invoices, purchase orders, and other company documents.
• Maintain current vendor insurance documentation and upload records into the company database.
• Prepare daily cash reports and accurately process cash and credit card payments.
• Maintain and file Parts and Service invoice documentation and verify payments have been properly entered prior to filing.
• Assist with credit applications by collecting references, obtaining required information, and ensuring necessary signatures are received.
• Assist with Accounts Receivable and collection efforts as needed.
• Coordinate and organize office supply orders.
• Maintain organized and accurate records and documentation.
• Provide general administrative support to the accounting department and other departments as needed.
• Ensure ongoing compliance with company policies, procedures, and applicable regulations.

Qualifications

• High school diploma or equivalent required; some college coursework in Accounting, Business, Finance, or a related field is preferred.
• Minimum of 2 years of Accounts Payable experience preferred.
• Dealership accounting experience is preferred but not required.
• CDK accounting software experience is preferred.
• Proficiency in Microsoft Excel and Word.
• Basic understanding of accounting principles, General Ledger coding, Accounts Payable, and Accounts Receivable processes.
• Ability to