Accounts Payable Admin

We are looking for an Accounts Payable Admin to support a growing food and food processing business in Brandon, Florida. This is a long-term contract position.

About the role

Focus on high-volume payables work, expense tracking, invoice coordination, and reporting support across multiple store locations. The person in this role will also help organize administrative priorities, maintain visibility into deadlines, and provide timely updates that help leadership stay ahead of outstanding financial and operational items.

Responsibilities

• Process vendor invoices, assign accurate account codes, and enter payable transactions with a high level of accuracy.
• Review employee and card-related expenses, follow up for missing receipts, and maintain complete supporting documentation.
• Assist with selected accounts receivable tasks, including preparing reports and monitoring outstanding items as needed.
• Build and update Excel-based summaries covering expenses, food costs, labor activity, and other recurring operational metrics.
• Coordinate regular meetings, document key decisions and action items, and track due dates to support follow-through.
• Maintain calendars tied to events, reporting cycles, and upcoming store openings, while helping leadership stay organized.
• Compile weekly and ad hoc reporting across multiple locations and escalate discrepancies or unusual trends for review.
• Support check run and ACH payment activities in accordance with internal approval processes.
• Help reduce accounting backlog by organizing records, entering historical data, and keeping financial information current.

Requirements

• Hands-on experience in accounts payable, with working knowledge of invoice processing and payment support.
• Ability to code invoices accurately and apply account classifications consistently.
• Proficiency in Excel, including the use of formulas to prepare and maintain financial and operational reports.
• Familiarity with expense report review and receipt collection in a deadline-driven environment.
• Experience supporting ACH transactions and check runs.
• Strong organizational skills with the ability to manage multiple priorities across several business locations.
• Clear written communication skills for documenting follow-ups, meeting notes, and reporting issues.
• Legally authorized to work in the United States.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in the company 401(k) plan.