Accounts Payable 2 (2-4 years)

About the role

We are looking for an experienced Accounts Payable specialist to support a busy on-site finance team. This Long-term Contract position focuses on high-volume invoice handling, payment verification, and vendor-related compliance activities in a fast-paced environment.

Responsibilities

• Process a large volume of invoices accurately and on schedule while maintaining complete supporting documentation.
• Review prior invoice activity and payment records to identify duplicates and prevent unnecessary or repeat disbursements.
• Use accounts payable systems such as Nexus, Bottomline, or similar tools to enter, validate, and track invoice transactions.
• Support vendor administration by reviewing tax forms and related compliance documents before payment setup or release.
• Reconcile batch totals and accounting records to locate discrepancies, correct errors, and maintain accurate financial data.
• Prepare detailed billing or payment records, including itemized charges, amounts due, and transaction updates.
• Post receipts and other cash-related entries from multiple sources to ensure financial records remain current and balanced.
• Perform general bookkeeping support, including updating cost records and maintaining organized transaction files.

Requirements

• 2-4 years of experience in accounts payable, billing, or a related accounting function.
• Proven ability to manage high-volume invoice processing with strong accuracy and attention to detail.
• Hands-on experience with AP software, with preference for Nexus, Bottomline, or Yardi.
• Working knowledge of vendor management processes, including review of W-9 forms and compliance documentation.
• Proficiency with Microsoft Excel and familiarity with Microsoft Word and PowerPoint.
• Ability to work independently, prioritize deadlines, and manage time effectively in an on-site setting.
• Strong written and verbal communication skills, along with solid math, reconciliation, and problem-solving abilities.
• High school diploma or equivalent required; an associate degree in accounting or finance is preferred.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in the company 401(k) plan.

All applicants applying for U.S. job openings must be legally authorized to work in the United States.