Accounting Supervisor - Billing Department

Daily Operations & Reporting

The Accounting Supervisor oversees daily billing department operations for the Warehouse and Drop Ship inventory for Tire Center locations, ensuring accurate 3-way and 2-way match, tire center rebilling, EDI invoice processing, timeliness of RCAs, invoice processing, timely invoice discrepancy resolution, and thorough reconciliation of accounts. They manage the monthly financial close process, which includes preparing AP reconciliations, booking accruals, and analyzing variances. They also maintain positive vendor relationships, resolve disputes, and ensure proper documentation and compliance.

Systems Development & Process Improvement

The Accounting Supervisor leads system development, testing, and troubleshooting initiatives for upcoming projects, including point-of-sale (POS) systems, supply chain enhancements, and accounts payable (AP) automation. Responsibilities encompass process documentation, feature development, comprehensive testing, and successful implementation of these systems. Collaboration with IT and other departments is essential to enhance system functionalities and ensure seamless integration across platforms.

Leadership & Staff Development

Minimum Education & Skills Required:

• Bachelor Degree in Accounting and 3+ years of accounting experience, including accounts payable, reconciliations, vendor management and knowledge of procurement processes.
• Core Technical Skills/Knowledge: Strong analytical and critical thinking skills to interpret financial data and variances; strong proficiency in ERP systems (e.g., NetSuite, SAP, Oracle); advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, Power Query, etc.); ability to work independently with limited supervision; high attention to detail and strong numerical accuracy; strong analytical, problem-solving, and organizational skills; ability to interpret financial reports and identify discrepancies; experience with project development and technical writing; data extraction abilities using tools like Monarch and Showcase Query; expert knowledge in building and documenting, resolving discrepancies between GL and subledgers; experience in preparing documentation for internal and external audits; experience with system testing, UAT, and data validation during software implementations and upgrades.
• Specialized Billing Supervisor Technical Skills/Knowledge: Experience with accounts payable processes, 3-way and 2-way match procedures, and GL coding; experience supervising large teams of professionals; review, verify, and approve invoices for accuracy and proper coding; monitor AP aging and ensure timely payments to vendors; reconcile AP accounts and assist with month-end and year-end close processes; resolve invoice discrepancies and handle escalated issues with vendors and internal departments; ensure compliance with internal controls and accounting policies; develop and maintain positive relationships with vendors and internal stakeholders; train, mentor, and evaluate billing staff performance; assist in system upgrades, process improvements, and automation initiatives; generate reports related to billing team metrics and performance.

Physical Requirements

• Primarily desk position; regularly required to sit, occasionally required to stand and walk.
• Requires frequent and repetitive use of hands and fingers to operate computer, mouse, keyboard, and office related equipment and the ability to reach with hands and arms.
• The position requires lifting no more than 20 pounds.
• Specific vision abilities required by this job include close visual acuity and the ability to adjust focus.
• Requires the ability to communicate verbally and exchange information over the phone and in person.

Work Environment

Office, non-manual work; the worker is not substantially exposed to adverse environmental conditions.