Accounting Specialist

About the role

The Accounting Specialist reports directly to the Finance Director and is responsible for the accurate and timely execution of the Agency’s financial operations, including:

Responsibilities

• Payroll Administration - Responsible for the accurate and timely processing of Agency payroll.
• Set up new employees and update existing employee information in the MIP payroll system.
• Prepare payroll entry data from timesheets with precision.
• Transfer payroll entry data into the Agency’s accounting system.
• Maintain payroll ledger by quarters for accurate recordkeeping.
• Prepare and file quarterly 941 forms in compliance with federal regulations.
• Prepare and transmit Federal Tax Deposits on time.
• Prepare checks for State Tax Deposits and other payable withholding items as required.
• Accounts Payable - Responsible for Accounts Payable for Agency programs.
• Code all AP transactions to proper ledger accounts.
• Maintain the General Ledger (GL) and all books of original entries.
• Prepare accurate allocations, distributions, and timely payments for Agency program billings.
• Accounts Receivable & Financial Reporting - Prepare invoices and timely monthly financial statements for funding sources.
• Provide appropriate follow-up on outstanding debts owed by the Agency.
• Audit & Compliance - Assist in the preparation of audits and reconciliation of accounts.
• Audit & Compliance - Attend all available training to stay current on funding requirements.
• Audit & Compliance - Perform other duties as assigned.

Requirements

• Education & Experience: Required - High School Diploma and 5 years of experience. Preferred - Bachelor’s degree in accounting, Finance, Business Management, or equivalent and 3 years of experience in business administration or accounting.
• Technical Skills: Proficiency in Microsoft Word, Excel, Outlook, and other software applications for data retrieval, spreadsheet creation, and reporting. Working knowledge of SAGE/MIP Accounting Software.
• Professional Standards: Must always maintain confidentiality.
• Communication Skills: Ability to communicate effectively, appropriately, and professionally in both written and verbal formats with coworkers, supervisors, customers, and vendors.

Special Requirements

• State and Federal Bureau of Investigation Criminal Background Check.
• National Sex Offender Public Registry Check.
• Physical examination and Tuberculin PPD Tine Test at time of employment and annually (or as required by physician).
• Pre-employment, random, and post-accident drug and alcohol testing.

Physical Demands

Work requires limited physical effort.