Accounting Specialist

Responsibilities

• Process high-volume accounts payable invoices, including utilities, insurance, repairs, maintenance, and other vendor payments.
• Review, code, and enter invoices into QuickBooks Online, ensuring accuracy and timely processing.
• Reconcile corporate credit card transactions by matching receipts, researching discrepancies, and maintaining organized documentation.
• Utilize Smartsheet to track credit card receipts and reconcile transactions against bank account activity.
• Process biweekly payroll for approximately 175 employees using Paylocity.
• Maintain payroll records and assist with employee changes, payroll audits, and reporting.
• Partner with internal staff to ensure timely submission of invoices, receipts, and payroll documentation.
• Aid in account reconciliations and other general accounting functions as needed.
• Support month-end close activities and perform additional accounting and administrative duties as assigned.

Qualifications

• 2+ years of experience in an accounting support role with exposure to both accounts payable and payroll.
• Experience processing payroll for a mid-sized employee population preferred.
• Hands-on experience with QuickBooks Online required.
• Experience with Paylocity is highly preferred.
• Strong reconciliation skills, including corporate credit cards and bank activity.
• Proficiency with Microsoft Excel and the ability to learn new systems quickly.
• Hightly organized with excellent attention to detail and the ability to manage competing priorities.
• Strong communication skills and a collaborative, team-oriented approach.