Accounting Specialist

Position Summary

The Accounting Specialist is responsible for supporting the organization's accounting operations, including Accounts Payable, General Ledger maintenance, and Payroll processing. This position ensures the accurate and timely processing of financial transactions, reconciliations, payroll administration, and compliance with company policies and regulatory requirements. The ideal candidate is detail-oriented, organized, and able to manage multiple priorities while collaborating effectively across departments.

Essential Duties and Responsibilities

• Accounts Payable
• Process accounts payable invoices, ensuring accurate coding, approvals, and timely payment.
• Reconcile vendor statements and investigate and resolve discrepancies.
• Maintain accurate and organized accounts payable records and documentation.
• Absorb month-end closing activities, including account reconciliations and journal entries.
• Collaborate with vendors and internal departments to resolve invoice and payment inquiries.
• Absorb data entry and maintenance within the general ledger accounting system.
• Absorb preparation and processing annual 1099 forms for vendors.
• General Ledger & Accounting
• Absorb assistance with maintaining accurate monthly financial records.
• Record, analyze, and reconcile monthly expenses within the general ledger.
• Absorb reconciliation of employee leave accrual balances.
• Absorb maintenance of accrual and prepaid expense schedules.
• Absorb proper coding of transactions to general ledger accounts.
• Absorb management of company-issued employee credit cards and review related charges.
• Absorb recommendation and implementation of process improvements to enhance accounting efficiency and accuracy.
• Absorb preparation and provision of special analyses, reports, and projects as requested by management.
• Absorb maintenance of fixed asset records and depreciation schedules.
• Absorb ordering and management of company office supplies.
• Absorb provision of year-end audit support, including research, reconciliations, and preparation of supporting documentation.
• Absorb communication and coordination with members of the accounting team.
• Absorb assistance with Accounts Receivable activities as needed.
• Payroll Administration
• Absorb process payroll accurately and timely in accordance with company policies and applicable regulations.
• Absorb respond to employee inquiries regarding payroll-related matters.
• Absorb manage electronic timekeeping systems and employee time records.
• Absorb calculate payable hours, commissions, bonuses, deductions, and tax withholdings.
• Absorb prepare and distribute earnings statements.
• Absorb administer and maintain direct deposit transactions.
• Absorb maintain payroll and employee records.
• Absorb coordinate with Human Resources to ensure accurate employee information and payroll changes.
• Absorb reconcile employee benefit deductions.
• Absorb reconcile payroll tax liabilities and filings.
• Absorb reconcile unemployment payments across multiple states.
• Absorb post payroll journal entries to the accounting system.
• Absorb reconcile payroll system data to the accounting general ledger.
• Absorb provide administrative support to the accounting department as needed.

Qualifications

• Associate's or Bachelor's degree in Accounting or equivalent in Finance, Business Administration, or related field preferred.
• Minimum 3–5 years of accounting and payroll experience preferred.
• Strong knowledge of Accounts Payable, General Ledger accounting, and Payroll processing.
• Experience with accounting software and payroll systems.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Excellent analytical, organizational, and problem-solving skills.
• Strong attention to detail and commitment to accuracy.
• Able to maintain confidentiality and handle sensitive information.
• Effective communication and interpersonal skills.
• Able to work independently and collaboratively in a team environment.

Working Conditions

• Primarily office-based environment.
• May require occasional overtime during month-end, year-end, audit periods, and payroll processing deadlines.

Reports To

Accounting Manager / Controller