Accounting Specialist

About the Role

We are looking for an Accounting Specialist to join our client in Portland, Oregon on a contract basis. This role supports day-to-day accounting operations with a strong emphasis on accounts payable accuracy, vendor communication, and timely transaction processing.

Responsibilities

• Process vendor invoices in NetSuite, ensuring each entry is recorded accurately with the correct general ledger coding, dates, terms, and payment details.
• Verify that required purchasing documentation, including purchase orders and receipt records, is complete before invoices are finalized.
• Communicate with vendors to obtain outstanding invoices related to received goods, recurring charges, service fees, and utility expenses.
• Review landed cost activity tied to work-in-progress inventory to confirm freight and related inbound charges are captured appropriately.
• Audit, code, and record corporate credit card activity while gathering supporting receipts and allocation details from cardholders.
• Prepare monthly employee reimbursement entries and confirm all pending submissions are collected for timely processing.
• Maintain vendor information and keep records aligned with the AP automation platform.
• Perform recurring reviews of accounts payable activity to identify missing items, resolve discrepancies, and support transaction completeness.
• Monitor shared accounting inboxes daily, respond promptly to vendor questions, and direct messages to the appropriate team members when needed.
• Provide general administrative and operational support to the accounting team as priorities shift.

Requirements

• Experience supporting accounts payable and broader accounting operations in a detail-focused business environment.
• Proficiency with NetSuite or similar ERP system, including invoice entry, coding, and transaction posting.
• Working knowledge of billing processes, account reconciliation, and financial record maintenance.
• Ability to review documentation carefully and ensure accuracy across invoices, expenses, and vendor records.
• Strong written communication skills for responding to vendors and coordinating with internal stakeholders.
• Effective organizational skills with the ability to manage deadlines and handle a steady volume of transactions.
• Familiarity with accounts receivable and other general accounting functions is preferred.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in the company 401(k) plan.

All applicants must be legally authorized to work in the United States.