Accounting Specialist

Responsibilities

• Oversee incoming invoices, confirm appropriate approvals, and coordinate timely payment processing for vendors.
• Administer customer billing activities, record incoming payments, and follow up on outstanding balances to support healthy cash flow.
• Complete reconciliations for bank accounts, credit cards, and other financial records to ensure accuracy across transactions.
• Investigate variances involving supplier statements, client accounts, and ledger activity, and take action to resolve discrepancies promptly.
• Maintain organized accounting documentation and ensure financial information is updated accurately within company records.
• Aid with period-end close tasks by preparing supporting information and contributing to routine financial reporting.
• Use QuickBooks Desktop to input, monitor, and balance accounting data across payables, receivables, and general transactions.
• Provide administrative support to the HR Manager, including payroll timekeeping coordination, record maintenance, and related follow-up.
• Communicate with internal teams, vendors, and customers to address questions related to invoices, payments, and account status.
• Identify opportunities to streamline accounting and administrative workflows for greater efficiency and consistency.

Requirements

• At least 2 years of experience in accounts payable, accounts receivable, or a comparable accounting support position.
• Practical, hands-on proficiency with QuickBooks Desktop is required.
• Demonstrated experience performing account reconciliations with a strong focus on accuracy.
• Familiarity with payroll timekeeping support or HR-related administrative work is preferred.
• Strong working knowledge of Microsoft Excel and other Microsoft Office applications.
• Excellent written and verbal communication skills for interacting with internal and external stakeholders.
• Ability to manage competing priorities, meet deadlines, and handle sensitive information with discretion.

Qualifications

The ideal candidate will bring strong QuickBooks experience, a high level of accuracy, and the ability to manage multiple tasks effectively in a deadline-driven environment.