Accounting Specialist

About the role

This position is responsible for the project billing and administrative support processes which include: Review, verify and set up project and contract financials and budgets in WRA’s Accounting System; Monitor and match expenses charged to projects with the labor charges; Ensure all billing transactions are completed and accurately recorded in the Accounting system; Review subcontractor invoices for contractual compliance and process vouchers; Generate and distribute project/contract pre-bills and reports; Prepare complex invoices (Cost Plus, Time and Materials, Lump Sum & Fixed Price) and complete monthly billing for assigned projects which may include preparing additional spreadsheets, forms and additional supporting documentation for pre-approval by the Accounting Supervisor and/or the Client; Delivering final invoices, via mail or electronically depending upon client requirements; Investigate and resolve any unbilled billing issues to ensure jobs are billed within each billing cycle; Effectively communicating with Project and Task Managers, regarding contract documents, change orders and other contract modifications; Verify employee time charges for completeness and accuracy; Process Mileage transaction records; Scanning invoices; Digital filing of invoices and backup; Track inspector certifications, and schedule certification classes; Assisting in the development of marketing materials and technical proposal efforts.

Responsibilities

• Review, verify and set up project and contract financials and budgets in WRA’s Accounting System
• Monitor and match expenses charged to projects with the labor charges
• Ensure all billing transactions are completed and accurately recorded in the Accounting system
• Review subcontractor invoices for contractual compliance and process vouchers
• Generate and distribute project/contract pre-bills and reports
• Prepare complex invoices (Cost Plus, Time and Materials, Lump Sum & Fixed Price) and complete monthly billing for assigned projects which may include preparing additional spreadsheets, forms and additional supporting documentation for pre-approval by the Accounting Supervisor and/or the Client
• Delivering final invoices, via mail or electronically depending upon client requirements
• Investigate and resolve any unbilled billing issues to ensure jobs are billed within each billing cycle
• Effectively communicate with Project and Task Managers, regarding contract documents, change orders and other contract modifications
• Verify employee time charges for completeness and accuracy
• Process Mileage transaction records
• Scanning invoices
• Digital filing of invoices and backup
• Track inspector certifications, and schedule certification classes
• Assisting in the development of marketing materials and technical proposal efforts

Requirements

• Must have a Bachelor’s degree in Accounting or Business Administration.
• Relevant professional experience may be considered in lieu of a degree.
• 5-8 years of relevant experience.
• Previous experience working in accounting operations for construction, architecture, engineering or other project based professional services company would be beneficial but on-site training will be provided to the right candidate.
• Proficiency with Microsoft Office Suite required with strong skills in Excel.
• Adapt quickly to a fast-paced environment.
• Excellent communication skills both written and verbal.
• Detail oriented, able to work independently and efficiently.
• Deltek Vision experience a plus.

Skills

• Microsoft Office Suite proficiency
• Excel proficiency
• Communication skills
• Detail orientation
• Ability to work independently and efficiently

Benefits

• Flexible work schedule options
• Competitive salary
• Leave accrual and paid holidays
• Healthcare benefits
• Group Life Insurance, as well as additional optional life Insurance, short and long term disability insurance
• Flexible spending accounts for medical and dependent care reimbursement
• 401(k) Retirement Plan
• Tuition Reimbursement
• Employee Assistance Program
• Parental and maternity leave benefits

Pay

The specific compensation offered to a candidate may vary based on factors including, but not limited to, the candidate’s relevant knowledge, training, skills, work location, and/or experience. Applicants must be currently authorized to work in the United States on a full-time basis without the need for employment-based visa sponsorship now or in the future.

Schedule

Flexible work schedule options