Accounting Specialist

Key Responsibilities

• Process invoices from receipt through payment
• Review invoices for accuracy, coding, approvals, and payment terms
• Maintain vendor records, including tax forms and banking details
• Prepare payment batches and reports for leadership review
• Reconcile vendor statements and resolve billing issues or discrepancies
• Review employee expense reports and company card activity
• Monitor accounts payable aging and track credits or past-due items
• Aid in annual 1099 preparation
• Serve as a main point of contact for vendor questions

General Accounting & Reporting

• Assist with monthly and year-end close
• Prepare and post journal entries
• Reconcile bank accounts, credit cards, prepaid expenses, fixed assets, loans, and other balance sheet accounts
• Reconcile the accounts payable subledger to the general ledger
• Maintain schedules for prepaid expenses, accruals, fixed assets, depreciation, and debt
• Review general ledger activity and help correct errors or unusual items
• Prepare preliminary financial statements and supporting reports
• Aid in budget-to-actual and expense variance reporting
• Support budgeting, cash flow forecasting, and board reporting

Controls & Process Improvement

• Follow internal accounting controls and approval processes
• Help ensure vendor changes and payment exceptions are properly reviewed
• Prepare schedules and documentation for audits, tax reporting, insurance renewals, and banking requests
• Help improve accounting workflows, policies, and procedures
• Identify ways to improve efficiency through automation and better processes

Collaboration & Administrative Support

• Work closely with leadership, department managers, vendors, banking partners, and outside accounting professionals
• Communicate accounting issues and financial information clearly to non-financial team members
• Provide limited purchasing and administrative support as needed