Accounting Specialist

Location: North Tulsa, OK 74110 | Full-Time | 100% On-Site

Position Overview

We are seeking a dependable and detail-oriented Accounting Specialist to join a small, collaborative team in North Tulsa. This temp-to-hire opportunity will support day-to-day accounting and administrative functions while learning and assisting with the responsibilities of the Office Manager. The ideal candidate will have a strong accounting foundation, excellent attention to detail, and the ability to work independently while supporting multiple departments. Experience with Oklahoma sales tax reporting and payroll is highly preferred.

Responsibilities

• Accounts Payable & Vendor Management
  • Process vendor invoices and payments while verifying accuracy and maintaining expense records.
  • Maintain vendor documentation and assist with purchase order tracking.
  • Coordinate with technicians and internal departments regarding purchasing and vendor needs.
• Accounts Receivable & Billing
  • Process and audit customer payments and deposits.
  • Prepare and manage customer invoicing and assist with collections.
  • Track vendor rebates and related documentation.
• Accounting & Recordkeeping
  • Maintain accurate employee records, charge accounts, timesheets, and accounting documentation.
  • Assist with account reconciliations, journal entries, general ledger activities, and error resolution.
  • Maintain spreadsheets and track performance trends across departments.
  • Assist with payroll processing and Oklahoma sales tax reporting.
• Administrative & Office Support
  • Provide general office support, including phone coverage, correspondence, filing, and maintaining an organized workspace.
  • Assist the Quality Control Department and Operations Manager with administrative needs.
  • Support other areas of the business as needed in a small-team environment.

Qualifications

• 3+ years of accounting experience required.
• 1+ year of customer service experience required.
• Strong understanding of accounting principles, including debits and credits, double-entry bookkeeping, journal entries, and general ledger accounting.
• Experience with accounts payable, accounts receivable, billing, reconciliations, and general accounting functions.
• Strong attention to detail and analytical skills with the ability to identify and resolve discrepancies.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Must be comfortable working full-time, 100% on-site.
• Payroll experience preferred.
• Oklahoma sales tax reporting experience preferred.
• Distribution or warehouse-office experience is a plus.
• Associate degree in Accounting or a related field preferred; equivalent hands-on accounting experience will be considered.

Ideal Candidate

The ideal candidate is someone who enjoys being a hands-on accounting professional and is comfortable wearing multiple hats in a small office environment. This person should be organized, dependable, proactive, and willing to learn additional responsibilities with the opportunity to grow into a long-term role.

Pay

Starting at $20.00/hour, depending on experience.

Benefits

Upon permanent hire:

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Paid time off