Accounting Specialist - Accounts Payable_Receivable

Primary Function

The Accounting Specialist – Accounts Payable/Receivable supports the Accounting department's operations, focusing on invoice processing.

Duties & Responsibilities

• Cook up and communicate with vendors and internal departments for accurate and timely invoice processing.
• Review vendor invoices, match them with associated documents, and get them approved.
• Prepare and generate accurate customer invoices regularly.
• Code invoices according to established procedures, including assigning account and tax codes.
• Perform verification and analysis to process invoices accurately.
• Enter large volumes of data into accounting systems.
• File accounting documents, including a significant number of invoices.
• Reconcile accounts as assigned, including reviewing and analyzing accounts payable aging reports.
• Maintain a secure workspace for confidential records.
• Perform additional duties as assigned.

Qualifications

• Education: High School Diploma or GED (required); Associate’s Degree in Accounting or Finance (preferred).
• Experience: Minimum of two (2) years in accounting role (required); experience with high-volume invoice processing and diverse vendor bases (preferred).
• Knowledge and Skills: Familiarity with corporate compliance rules, regulations, policies, and procedures; Understanding of Generally Accepted Accounting Principles (GAAP); Proficiency in Microsoft Office applications, especially Excel; Strong organizational and communication skills with high attention to detail; Ability to multitask and adapt to a fast-paced, dynamic work environment; Commitment to safe work practices and environmental protection; Clear and concise English communication skills (written and verbal).
• Physical Requirements: Candidate must be able to lift up to ten (10) pounds regularly; Regularly required to sit, stand, or walk in an office environment; Occasionally bend, reach, kneel, and stoop; Availability to work Monday through Friday, with occasional overtime based on business needs.
• Work Environment: Indoor, climate-controlled office environment within a chemical manufacturing facility.

Competencies

• Integrity/Ethics: Upholding ethical standards and confidentiality.
• Critical Evaluation/Decision-Making: Analyzing data to make informed decisions.
• Customer Focus: Ensuring vendor satisfaction and efficient invoice processing.
• Work Standards/Quality: Delivering accurate and high-quality work.
• Reliability/Dependability: Meeting deadlines and maintaining consistent performance.
• Teamwork/Collaboration: Working effectively with others.
• Initiative: Proactively addressing tasks and challenges.
• Communication: Demonstrating clear, professional communication.
• Flexibility/Adaptability: Adjusting to changing priorities.