ACCOUNTS PAYABLE & ACCOUNTS RECEIVABLE SPECIALIST

About the role

Texas Gulf Recycling is seeking an Accounts Receivable and Accounts Payable (AR/AP) Specialist to join their team. This position is crucial for managing financial processes across TGR, TWC, and TG.

Role and Responsibilities

• Generate and distribute weekly aging reports for all companies.
• Monitor and perform follow-ups on past-due accounts.
• Send monthly AR statements to customers during the first week of each month.
• Enter customer payments (check, online) and deposits into QuickBooks.
• Match invoices and ARs from other platforms (like Docket) to QuickBooks entries.
• Attach documentation such as tax exemption forms to customer profiles.
• Reconcile external AR systems with QuickBooks to ensure consistency.
• Create vendor accounts including complete profiles and W-9 attachments.
• Enter and verify vendor bills in QuickBooks daily.
• Prepare reports to ensure timely payment and accurate tracking.
• Answer inbound calls for all companies, transfer, take messages, and follow up via Microsoft Teams.
• Respond to customer and vendor emails using shared admin inboxes.
• Maintain and order office supply inventory.
• Affix documents to tenant profiles.
• Assist with physical and digital document filing in QuickBooks and ShareFile.
• Conduct research for office tools, vendors, or project resources as needed.
• Support document creation, formatting, and review when requested.
• Create and issue monthly rental invoices for tenants.
• Receive and record tenant payments.
• Maintain and update tenant contact details and lease profiles.
• Schedule bi-annual fire inspections and upload repair receipts by property.
• File and manage cottage lease agreements in QuickBooks.
• Afford U-Haul rentals, container bookings, and coordinate with operations staff.

Mandatory Requirements

• Minimum Associate’s degree or higher in Accounting, Finance, or Business.
• 2–4 years of hands-on AR/AP experience, ideally in a high-volume or multi-entity environment.
• Proven track record in invoice processing, collections, payments, and account reconciliation.
• Strong grasp of GAAP principles.
• Experience handling purchase orders, vendor contracts, and expense reports.
• Proficiency in Microsoft Office Suite, especially Excel (must know VLOOKUPs, pivot tables, formulas).
• Experience with accounting software such as QuickBooks, SAP, Oracle, or NetSuite.
• Able to handle high volumes of transactions with precision.
• Demonstrated ability to meet deadlines and multitask efficiently.
• Clear and courteous communicator (verbal and written).
• Confident working with vendors, customers, and interdepartmental teams.
• Problem-solver who can resolve discrepancies with tact and urgency.
• Legally authorized to work in the U.S.
• Reliable daily transportation to commute to the rural Boling, TX office.

Optional / Preferred Requirements

• Bachelor’s degree in Accounting, Finance, or related field.
• Background in waste management, logistics, manufacturing, or recycling.
• Familiarity with ERP tools like SAP S/4HANA or Oracle Financials.
• Experience working with automated AP/AR platforms or procurement systems.
• Certified Bookkeeper (CB), Certified Accounts Payable Professional (CAPP), or FPC.
• Bilingual Ability (Spanish fluency is a plus for vendor and customer communication).

Work Eligibility & Logistics

• Must be legally authorized to work in the U.S.
• Must have reliable daily transportation to commute to the rural Boling, TX office.

To Apply

Please email your full resume including references and brief cover letter to: Careers@texasgulfrecycling.com with the specifics in the subject line: AR/AP Specialist Application – [Your Name]