Accounting & Purchasing Assistant II (Hybrid) - Ophthalmology

About the role

Scheduled Hours 40
Position Summary: Position handles all aspects of purchasing. Maintains journals, reconciles and reports Accounts Receivable, processes daily cash receipts, divisional audits, and departmental accounts.

Primary Duties & Responsibilities

• Orders supplies and equipment, making price and specification comparisons and accepting bids.
• Maintains receipts and refunds on Financial System and IDX and resolves outstanding items.
• Prepares journals to allocate income, verifies accuracy of refunds, discounts, corrections and charges to the correct divisional account.
• Handles maintenance contracts and renewals, reviewing and updating as needed in coordination with appropriate personnel and processes payment of services and goods received in areas of responsibility by appropriate documentation or process.
• Performs various audits within the division and maintains receipts of daily deposits.
• Maintains files, varied accounting reports and purchasing documentation.
• Processes payments from mail and lock box, tracking daily receipts.
• Performs receiving functions for supplies or equipment not on purchase orders and monitors incorrect orders and damaged goods from vendors, returning for merchandise credit or replacement merchandise.
• Assists with/handles special projects, annual budget and operating statements.
• Distributes paychecks, handles petty cash and distributes monthly payroll calendars.
• Maintains reports for the department and the University.

Other Functions

Not specified

Working Conditions

Job Location/Working Conditions: Typically sitting at desk or table. Repetitive wrist, hand or finger movement. Equipment: Office equipment.

Education

• Required Qualifications: High school diploma or equivalent high school certification or combination of education and/or experience.
• Preferred Qualifications: Bachelor's degree.

Work Experience

• Accounting/Purchasing: 5 Years.

Skills

• Not Applicable.

Driver's License

• A driver's license is not required for this position.

Required Qualifications

• High school diploma or equivalent high school certification or combination of education and/or experience.
• No specific certification/professional license is required for this position.
• Accounting/Purchasing: 5 Years.

Work Experience

• No additional work experience unless stated elsewhere in the job posting.

Skills

• Accounting, Accounting Reports, Computer Literacy, Financial Processing, Financial Systems, Interpersonal Interactions, Office Equipment, Oral Communications, Order Placement, Organizing, Preparation of Financial Reports, Prioritization, Written Communication.

Pay

$17.87 - $27.06 / Hourly

Schedule

N/A

Benefits

Personal: Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness: Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family: We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.