Accounting Coordinator

Responsibilities

• Review Accounts Payable vouchers for accuracy and enter in computer ledger
• Prepare checks from A/P input and issue manual checks
• Maintain A/P voucher filing system
• Issue purchase orders and Request for Disbursements
• Obtain proper signatures. Resolve payment and payment-related issues with vendors. Refer purchasing problems to department originating purchase.
• Process billing statement vouchers (i.e., telephone, pre-paid rent, and insurance, etc.)
• Categorize by department
• Process expense reports and maintain company credit card spreadsheets
• Prepare billing for services rendered (i.e., housing, promotional assessments and miscellaneous)
• Code and key billing into A/R subsidiary ledger
• Maintain billing files
• Deposit checks and incidental cash receipts
• Code and key receipts into cash receipts journal
• Maintain receipt files to include check receipt copies
• Avoid approving purchase orders and RFD’s up to $500
• Provide copies of approved purchase orders per departmental requests
• Maintain an advance purchase order file
• Maintain approved Travel Authorization files
• Match with expense reports and air travel ticket statements
• Maintain vendor files, 1099 log and W-9 forms
• Prepare annual 1099 forms
• Maintain sufficient knowledge of the budget to correctly code transactions and provide assistance to staff regarding budget inquiries

Qualifications

• Proven experience in A/P systems, bookkeeping or accounting roles
• Proficiency in Microsoft Office Suite (specifically Excel), accounting software and data entry
• Hands-on experience with accounting software such as Sage or equivalent systems is essential
• Understanding of general accounting principles, invoice processing, and, specifically, accounts payable practices
• Thorough grasp of financial concepts including double entry bookkeeping, debits & credits, etc.
• Demonstrated ability in account reconciliation, journal entries, bank reconciliations and ledger management
• Meticulous accuracy in auditing invoices, coding expenses, and preventing payment errors
• Strong analytical skills with the ability to interpret complex financial data accurately
• Exceptional verbal and written communication to handle vendor inquiries, manage relationships, and coordinate with internal teams
• Ability to reconcile vendor statements, identify discrepancies, and analyze financial documents
• Exceptional time management skills with the ability to manage high-volume, time-sensitive tasks, and meet strict, regular payment deadlines

Benefits

• Robust compensation and benefit package including medical, dental, vision, life and disability insurance as well as pension, paid holidays and PTO