Accounting Clerk

Position

Reports To: Finance Manager
Department: Finance
FLSA STATUS: Non-Exempt

Primary Position Objectives

Performs financial/accounting support in accordance with DOL, PRH, and Bizzell US requirements, supervises.

Position Responsibilities

• Administration Procedures
  
  • Assists with Center finance functions including working with the Finance Manager to maintain Center operations cost data, preparing and reconciling student pay, reconciling meal ticket sales.
  • Assists with monitoring accounting entries and journal codes.
  • Creates tracking folders for outstanding AP paperwork, match delivery documentation, balance totals, and match purchase requests with invoices.
  • Ensures proper signatures, batch invoices, obtains proper approvals, and processes paperwork for payment.
  • Ensures that all invoices are stamped “Received” and dated with received date.
  • Affords assistance with accounting analysis and other duties as required by the Finance Manager and Finance and Administration Director.
  • Maintains high quality and timely services in assigned area.
  • Affords assistance with reviewing PTO spreadsheets and assisting with managing information reports; collaborates with HR on any and all changes or corrections to the PTO spreadsheet.
  • Works with Finance Manager to review staff payroll, enters and submits staff work hours bi-weekly, assists with accounts payable, interest fund, and petty cash processes.
  • Maintains accurate database records in Sage and maintains accurate and timely files for accounting; maintains electronic and paper back up file for staff leave.
  • Affords assistance with reconciling accounts and balancing books.
  • Maintains accurate database, records, ledgers, logs, files and journals.
  • Affords assistance with buyer with staff communication on procurement, verifies receipts, establishes custody, and oversees payment documentation, ect.
  • Affords assistance with maintaining vendor files including proper and timely documentation.
  • Performs periodic audits for documentation requirement compliance and file maintenance.
  • Works towards meeting performance management goals.
  • Follows CDSS plan and Code of Conduct system daily.
  • Maintains good housekeeping in all areas and complies with safety practices.
  • Complies with all DOL guidelines, OFCCP regulations, Job Corps notices and bulletins.
  • Models, mentors, monitors appropriate Career Success Standards.
  • Participation in PRH mandated staff training is mandatory. Failure to participate may result in disciplinary action up to and including termination.
  • Performs other duties as assigned.

Effective Communication

• Presents information both clearly and concisely and regularly confirms correct interpretation of information.
• Very high standard of communication skills both written and oral for the presentation of facts and ideas.
• Written communication must be clear, concise, easy to read and comprehend.

Organization of Work

• Demonstrates the ability to handle several projects simultaneously.
• Implements the key principles of time management, task allocation and priority assignment in addition to personal organization.
• Continually seeks ways to improve the service provided via development of professional skills and personal growth.
• Initiates and responds to suggestions for improving service.

Qualifications

• Extensive computer and internet literacy.
• Attention to detail and a high level of accuracy in all input.
• Ability to work in fast paced deadline oriented situation.
• Proficiency with advanced Microsoft Office applications including Word, Power Point, Excel and/or Lotus spreadsheet applications.
• One-year related experience required.
• High School Diploma and one-year related experience and/or training, or equivalent combination of education and experience. Associates Degree in Accounting preferred.

Physical Demands

• Sit, stand, and walk.
• Reach with hands, arms, talk, and listen.
• Sometimes lift and/or move up to 25 pounds.
• Close vision, distance vision, and peripheral vision.

Work Environment

• Moderate noise level.