Accounting Clerk

About the role

Total Site Solutions (TSS) is seeking an Accounting Clerk to support the Finance & Accounting team. This role focuses on Accounts Payable and provides cross-functional support in general accounting, compliance documentation, and financial reporting.

Responsibilities

• Process and code vendor invoices accurately and in a timely manner in accordance with company policies and approval workflows.
• Perform 3-way matching (PO, receipt, invoice) and resolve discrepancies with vendors and internal stakeholders.
• Co-Manage the AP inbox, respond to vendor inquiries, and maintain vendor records including W-9 collection and 1099 preparation.
• Reconcile AP aging reports and assist with weekly payment runs (ACH, check, wire).
• Aid in month-end close activities including AP accruals and outstanding liability reconciliations.
• Assist in scanning and automating A/P function.
• Enter, reconcile, and maintain financial transactions in the company's ERP/accounting system (NetSuite preferred).
• Aid in preparation of financial statements, management reports, and ad hoc analyses as requested.
• Aid in month-end, quarter-end, and year-end close processes, and account reconciliations.
• Support cross-functional accounting support for multiple sub-functions (AR, GL, expense reporting) as workload and priorities require.
• Aid with state tax compliance tasks, including sales/use tax documentation and filing support.
• Aid with the preparation, maintenance, and organization of documentation required to support SOX 404(b) compliance.
• Support internal and external audit requests by gathering and organizing evidence packages and control documentation.
• Help maintain and improve document control procedures to ensure accuracy, completeness, and auditability of financial records.

Qualifications & Requirements

• Education: Associate's degree in Accounting, Finance, or a related field required. Bachelor's degree preferred but not required; equivalent experience will be considered.
• Experience: Minimum 2 years of experience in a corporate accounting or bookkeeping role. Minimum 1 year of Accounts Payable experience in a corporate office environment required. Prior experience in a SOX-regulated or audit-ready environment strongly preferred.
• Technical Skills: Proficiency in NetSuite or a comparable ERP/accounting system required; NetSuite experience strongly preferred. Advanced proficiency in Microsoft Excel (VLOOKUP, pivot tables, data validation, formula-driven reconciliation tools). Familiarity with Microsoft Office Suite (Outlook, Word, Teams).
• Knowledge & Competencies: Solid understanding of Generally Accepted Accounting Principles (GAAP). Ability to support document controls compliance for a SOX 404(b) company. Strong analytical skills with a high degree of accuracy and attention to detail. Demonstrated ability to manage competing priorities and meet deadlines under pressure. Excellent written and verbal communication skills; comfortable corresponding professionally with vendors and internal stakeholders. Proven ability to handle sensitive and confidential financial information with discretion. Ability to work independently with minimal supervision and adapt quickly to changing priorities.