Accounting Clerk

About the role

We’re hiring an experienced Accounting Clerk for a well-known Cleveland university. You’d be embedded in their Campus Planning & Facilities Management division, supporting a Business and Finance team that keeps a large, active campus running.

Responsibilities

• Purchase requisitions to payment, including follow-up when things get stuck
• Manage Purchase Card compliance: monitor usage, verify receipts, and resolve disputes with vendors or the bank
• Participate in meetings for major contracts (Custodial, MRO, Facilities, Utilities) and help track vendor performance
• Reconcile operating and reserve accounts; prepare and post journal entries for cost recovery, projects, and utilities
• Support budget prep — annual and three-year operating budgets, plus expense and revenue forecasting
• Close out the fiscal year with adjustments and supporting documentation
• Reconcile monthly expenses and income to financial reports
• Track construction-in-progress projects — validate funding sources, monitor financial status, maintain project files
• Support project managers on expense accounting and project authorization across all phases
• Facilitate invoices and applications for payment through AP and the Controller’s Office
• Research payment status in the university’s systems and resolve issues quickly

Requirements

• 3+ years in accounting, accounts payable, or financial operations (admin-only experience won’t cut it here)
• Comfortable in Excel — formulas, filters, reconciliation work
• Proficient with Adobe, Gmail, and Google Drive
• Can manage a lot of moving pieces at once and follow through without being reminded
• Writes clearly — reports, memos, and emails that don’t need a lot of editing

Qualifications

• Nice to have background in a university, government, or similarly structured environment
• Experience with capital projects or construction-in-progress accounting
• Familiar with ERP systems like Banner, PeopleSoft, or Workday
• P-Card program experience