Accounting & Billing Specialist

About the role

A growing professional services firm is seeking an Accounting & Billing Specialist to support leadership with day-to-day accounting operations and firmwide billing. This is a highly visible role offering strong exposure to both transactional accounting and revenue cycle management. This organization prioritizes a collaborative, inclusive environment and offers a strong work-life balance alongside competitive compensation and benefits.

Why join us

• Competitive compensation + performance bonus
• Summer hours and generous PTO
• 401(k) with company match
• Comprehensive medical, dental, and vision coverage
• Flexible, team-oriented culture with regular events

Key Responsibilities

Billing & Accounts Receivable

• Prepare, review, and finalize client invoices
• Track WIP, unbilled time, expenses, and retainers
• Partner with internal stakeholders to ensure accurate and timely billing
• Process adjustments, write-ups/downs, and credits
• Monitor AR and follow up on outstanding balances
• Maintain billing records and support monthly billing cycles

Accounting & Month-End Support

• Assist with AP, AR, and daily accounting activities
• Prepare journal entries and help maintain the general ledger
• Reconcile bank accounts, credit cards, and balance sheet accounts
• Support month-end and quarter-end close (accruals, variance analysis)
• Assist with revenue recognition tied to billing activity
• Contribute to year-end processes, audits, and ad hoc projects

Qualifications

• 3–5+ years of accounting, billing, or AP/AR experience (professional services a plus)
• Bachelor's degree in Accounting, Finance, or related field
• Exposure to WIP, retainers, utilization, and project-based revenue models
• Experience with billing systems or expense tools
• Strong Excel skills (lookups, pivots, reconciliations)
• Detail-oriented with strong organization and communication skills
• Ability to manage deadlines and handle confidential financial information

Systems & Tools

• Time & billing / practice management systems (e.g., Office Tools, Canopy, CCH, Thomson Reuters)
• Accounting software (e.g., QuickBooks Online)
• Advanced Excel

Pay

$80,000 - $95,000 per year