Accounting Assistant/Receptionist

Engineered Cooling Services (ECS), the Southeast’s leading commercial HVAC service company, is seeking highly talented individuals to join our growing team. ECS specializes in energy-efficient commercial HVAC services. Our people are our most important resource, and we continually strive to attract the best employees in the industry by offering competitive salary, advancement opportunities, excellent benefit packages, and multi-level training opportunities.

About the role

This Accounting Assistant/Receptionist position will handle a variety of personnel-related administrative duties, ensuring smooth communication and prompt resolution of all queries while managing confidential matters. The role supports daily administrative tasks and assists in coordinating processes and relevant documents.

Responsibilities

• Serve visitors by greeting and directing them appropriately
• Notify company personnel of visitor arrival
• Answer, screen, and forward incoming phone calls
• Receive and sort daily mail
• Order front office supplies and maintain inventory
• Perform other clerical receptionist duties such as filing, photocopying, scanning, transcribing, and sending mailings
• Create and maintain various spreadsheets
• Enter check payments against outstanding invoices
• Review and correct accounts payable entries in automated system
• Handle accounts payable data entry
• Make daily collection calls
• Review and maintain monthly invoices
• Make monthly utility payments
• Make toll payments

Requirements

• 18 years of age or older
• High school diploma
• Proficient in Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat
• Strong typing skills (60 wpm)
• Excellent communication skills
• Able to understand written and spoken instructions
• Great organizational skills

Benefits

• Major health and dental insurance
• Life insurance
• Long-term disability
• 401K with company match
• Paid sick, vacation, and holidays (8)
• Professional training and industry certification
• Referral incentives
• Continuing education reimbursement

Schedule

Required hours: 8 am–5 pm