Receptionist and Accounting Assistant

Reports to: Accounting Supervisor

About the role

This hybrid position combines Receptionist and Accounting Assistant responsibilities. The successful candidate will support the organization by assisting all visitors and those calling our office, as well as assist the accounting department with various accounting and bookkeeping tasks. It requires a friendly, self-motivated, highly organized person who is service oriented and thrives on being positive.

Responsibilities

• Perform routine administrative duties:
  • Greet clients and visitors with a positive, helpful attitude — respond to visitor needs for technological assistance, meeting logistics, refilling refreshments, ordering meals, etc.
  • Handle incoming calls in a professional manner, determine purpose of callers, forward to appropriate person/department
  • Maintain conference rooms, copier room/supplies closet
  • Filing, scanning, copying, and data entry projects
• Perform tasks related to accounting functions:
  • Review shipping records and prepare customer invoices using the company accounting system
  • Reconcile bills; enter and process cash receipts
  • Verify details of business transactions to assist Accounting Supervisor
  • Compile and sort documents such as invoices and checks, substantiating business transactions
  • May assist with collection calls on past due accounts
  • Other accounting duties as assigned

Requirements

• High school diploma required; Associate or Bachelor degree highly desired
• Excellent computer skills including knowledge of Microsoft Office Applications
• Proven listening and documentation skills, multi-tasking
• Strong communication and customer service skills
• Able to work both independently with little supervision and as part of a team, all with a high degree of professionalism