Receptionist & Accounting Assistant

About the role

We are seeking a front desk Receptionist & Accounting Assistant to join our team. This role is key in creating a welcoming first impression for clients while providing reliable administrative and accounting support. The ideal candidate is detail-oriented, able to manage multiple priorities, and comfortable working independently. Responsibilities include answering phones, coordinating activities, delivering excellent customer service, and assisting with accounting tasks. A friendly, professional presence and strong teamwork skills are essential.

At Raeco Builders, LLC, a full-service general contractor specializing in commercial and industrial construction—including custom steel buildings, concrete construction, design-build, and general contracting from concept to completion—we self-perform key parts of our work such as concrete and steel erection. We value Authenticity, Integrity, Commitment, and Innovation, and we look for people with a strong work ethic, a willingness to learn, and a team-first mindset.

Responsibilities

• Answer phones, greet and assist visitors and customers
• Opening, sorting, and distributing incoming mail, faxes, emails, and other correspondence
• Keep office neat and organized; order office supplies
• Maintain accounting files, records and archives
• Enter job quotes/estimates into ERP from project estimate
• Enter invoices into ERP with scanned image
• Process invoices, assign to purchase orders or jobs on each, and disperse to appropriate Project Manager for completion of coding
• File project info in project folders
• Assist with the entering of credit card purchase information into the accounting system
• Finalize Change Requests/Orders, Purchase Orders, and Subcontracts received from Project Managers
• Prepare Subcontractor Document Packets
• Maintain compliance tracking for Certificates of Insurance, subcontractor management forms, and Form W-9s for required subcontractors
• Image signed purchase orders, subcontracts, and vendor change orders into the ERP
• Create and monitor lien waivers to be mailed with checks, track and file signed and returned copies
• Perform other duties as assigned to support office and project operations

Qualifications

• 2+ years of accounting or office support experience
• Strong organizational, written, and verbal communication skills; customer service and phone etiquette required
• Proficiency in Microsoft Office; experience with construction software preferred but not required
• Bilingual skills preferred but not required

Requirements

Work primarily in an office environment; sedentary for much of the day. Tasks require reading, writing, calculating, reasoning, and interpersonal skills; must be able to work with minimal supervision. Occasional light lifting (10–30 lbs.) for deliveries and office/archive materials. Use of office equipment, including computer, phone, scanner, fax, and copy machine.

Schedule

Monday–Friday, 8:00 a.m.–5:00 p.m.

Location: On‑Site – Sioux Falls

Pay Grade: Full‑time - Non‑Exempt