Accounting Assistant

About the role

The Accounting Assistant processes overhead transactions and in-house expenses, prepares monthly company credit cards, fields and communicates to management employee issues with the accounting system, enters transactional data into the accounting system, acquires proper vendor documents, resolves invoice discrepancies and manages billing for multiple projects, works with the project managers to obtain vendor invoice approval and process invoices for payment through three-way matching procedures, ensures proper project setup and proper client billing, delivers client invoice aging statements, ensures proper billing occurs per various client requirements, prepares proper backup for each client invoice for the project managers to review, files and matches payment remittances with client invoices, assists with other duties as assigned.

Responsibilities

• Processes overhead transactions and in-house expenses, prepares monthly company credit cards.
• Fields and communicates to management employee issues with the accounting system.
• Enters transactional data into the accounting system.
• Acquires proper vendor documents, resolves invoice discrepancies and manages billing for multiple projects.
• Works with the project managers to obtain vendor invoice approval and process invoices for payment through three-way matching procedures.
• Ensures proper project setup and proper client billing.
• Delivers client invoice aging statements.
• Ensures proper billing occurs per various client requirements.
• Prepares proper backup for each client invoice for the project managers to review.
• Films and matches payment remittances with client invoices.
• Assists with other duties as assigned.

Requirements

The Accounting Assistant is a hands-on, full-time position with day-to-day duties responsible for completing the accounting and administrative tasks required of an engineering consulting firm. The position does not have any regular responsibility for overseeing or supervising the work of other team members. Independence of Action Supervisor monitors work progress; incumbent follows precedents and procedures and may set priorities and organize work within general guidelines established by supervisor.

Qualifications

• Education: High School Diploma or GED and an associate degree with designation in Business, Accounting, Bookkeeping, Finance, or a similar field is required. Bachelor’s degree is preferred. Entry-level position, but ERP experience preferred.

Skills

• Excellent written and verbal communication skills.
• Ability to resolve simple problems quickly and effectively without significant assistance.
• Capacity to self-direct work tasks, and meet deliverables and timelines.
• General experience leading work groups or task forces for specific projects.
• Proficiency with Microsoft Office Suite, including Word, Outlook, and Excel.

Benefits

• Medical Insurance
• Dental insurance
• Vision Insurance
• 401(k)
• Accrued PTO
• Short-Term and Long-Term Disability
• Basic Life / AD&D
• Voluntary Life / AD&D
• Employee Assistance Program (EAP)
• Aflac