Accounting Assistant

General Purpose

Reporting to the School Administrator, the Accounting Assistant will assist with the preparation and maintenance of fiscal records and related documents.

Main Job Tasks And Responsibilities

• Management of Accounts
  • Verify time and leave reports submitted and make corrections as needed.
• Aid in the Management of School Activity Fund accounts and Department Operating Budget.
  • Serve as school/department's financial expert and coordinate procurement and payment procedures.
• Review, post, and generate computer receipts for deposits from fund sponsors and reconcile to Summary of Daily Deposit Sheets.
  • Prepare, process and maintain accurate employee payroll records monthly.
  • Create Reports
    • Prepare Monthly Payroll Reports as needed.
    • Prepare and reconcile year/fiscal end reports.
• Support and demonstrate core values of Stafford Schools
  • Engage in ongoing professional development relevant to position.
  • Respond promptly and thoroughly to written and oral requests for information.
• Maintain a clean, neat appearance, appropriate to position.
  • Maintain a record of appropriate attendance and punctuality.
• Serve as an optimal role model for students, colleagues, and the general public.
  • Work in close harmony with colleagues, supervisors, and co-workers.
• Comply with all District and School policies and regulations, including but not limited to guidelines for confidentiality.
  • Perform other related duties as required/assigned.

Education And Experience

• Knowledge:
  • Knowledge of standard accounting principles and bookkeeping terminology and methods.
  • Knowledge of standard office procedures, practices and equipment.
  • Knowledge of one or more computer applications related to accounting.
• Skills:
  • Operation of a variety of office and computer equipment.
  • Operation of a variety of information and tracking systems.
  • Use of Microsoft Office, especially Word, Excel, and PowerPoint.
  • Use of Google Drive, including Docs, Sheets, Slides, and Forms.
  • Meticulous attention to detail.
• Abilities:
  • Establish and maintain effective working relationships with others.
  • Demonstrate excellent oral and written communication skills.
  • Work cooperatively and positively with staff.
  • Ability to work independently as well as in a team environment.
  • Demonstrate effective time management and organizational skills.
  • Demonstrate initiative and flexibility.
  • Follow detailed procedures and perform mathematical computations with accuracy.
  • Prepare and maintain electronically generated spreadsheets.
  • Work on multiple projects while meeting all deadlines.
  • Show sustained effort and enthusiasm in quality and quantity of work.

Working Conditions And Physical Requirements

• Work environment is inside an office, with moderate noise, temperatures typical to the office environment, and no exposure.
• The work is light work, requiring the occasional exertion of 20 pounds of force to move or lift objects.
• The following physical and mental abilities are representative of those expected to complete the essential functions of the job:
  • standing for prolonged periods;
  • sitting for prolonged periods;
  • operating motor vehicles or heavy equipment;
  • moving the hands, wrists, or fingers repetitively;
  • moving with force on the back or lower body repetitively;
  • feeling, grasping, or holding objects by hand;
  • identifying colors visually;
  • identifying objects in low light or distant conditions;
  • communicating via spoken language;
  • communicating via written language;
  • perceiving sounds;
  • making decisions using logic and rational thinking.