Accounting Assistant

Job Summary

The Accounting Assistant provides essential support to the finance team by performing day-to-day accounting tasks, maintaining accurate financial records, and assisting with month-end close activities. This role suits an organized, detail-oriented person who is comfortable with numbers and basic accounting systems.

Key Responsibilities

• Manage Accounts Receivable (aging, payment processing)
• Process Daily Accounts Payable Invoices (matching, posting)
• Credit Memo Follow-up (vendors)
• Reconcile vendor statements and resolve discrepancies
• Absorb all direct shipment invoices, A/P posting completed
• Maintain and organize financial documents, filing, and electronic records
• Processing credit applications (new customers, new vendors)
• Processing direct shipment invoicing and related document management
• Absorb preparation of financial reports, schedules, and basic analyses
• Help prepare documentation for audits and tax filings
• Communicate with vendors, clients, and internal teams regarding billing and payment inquiries
• Maintain “accounting@” mailboxes
• Perform ad-hoc tasks and data entry projects to support the accounting team

Required Qualifications

• Associate degree in Accounting, Finance, Business Administration, or equivalent experience
• 1–2 years of experience in accounting, bookkeeping, or a similar finance role (entry-level candidates with internship experience considered)
• Proficiency with Microsoft Excel (VLOOKUP, pivot tables, basic formulas)
• Experience with accounting software (e.g., QuickBooks, Xero, Sage) or willingness to learn
• Strong attention to detail and accuracy
• Good organizational and time-management skills; able to prioritize multiple tasks
• Clear written and verbal communication skills

Preferred Qualifications

• Bachelor’s degree in Accounting, Finance, or related field
• Familiarity with general ledger processes and month-end close
• Experience with accounts payable/receivable workflows and reconciliations
• Basic understanding of GAAP principles

Skills & Competencies

• Analytical mindset and numeric aptitude
• Strong problem-solving and troubleshooting ability
• Reliability and discretion when handling confidential financial information
• Team player with a customer-service orientation
• Ability to work independently with minimal supervision
• Adaptability to changing priorities in a fast-paced environment

Working Conditions

Part-time, on-site, 2-days per week (with potential to become full-time) Standard office hours; occasional overtime during month-end or audit periods Sedentary work with frequent computer use

Compensation & Benefits

$20.00–$23.00 per hour (depending on experience) Accrued Paid time off and paid holidays