Accounting Assistant

Responsibilities

• Process invoices for payment accurately and in a timely manner.
• Validate, code, and perform data entry for distributor bill backs related to monthly promotions.
• Analyze backup reports against invoices and promotion details to ensure accuracy.
• Research and obtain missing backup documentation for claims, such as promotion agreements and chain alerts.
• Code promotions correctly on invoices to align with promotional programs and accounting standards.
• Enter data into SAP and other accounting systems with a high degree of accuracy.
• Contact distributors and regional representatives to gather additional information or clarify missing backup documentation.
• Process revisions to invoices or claims when required and ensure changes are properly documented.
• Train distributors on bill back submission procedures when needed to improve accuracy and efficiency.
• Answer phone calls and respond to emails from the sales team and internal stakeholders in a professional and timely manner.
• Organize and maintain filing systems alphabetically, numerically, and by receipt date, including physical filing of documents.
• Manage time effectively to handle multiple tasks and deadlines within the accounts payable function.
• Maintain a high level of accuracy and minimal error rates in all accounting and data entry activities.

Requirements

• Bachelor's degree required.
• 1 year of experience in accounting.
• Prior accounts payable (AP) experience with a strong accounting background.
• Experience with auditing or completion of accounting classes that support an understanding of financial controls.
• Minimum of 1 year of experience working with accounting technology systems.
• Proficiency in SAP or similar ERP systems, with SAP experience considered a plus.
• Super-user level proficiency in Microsoft Excel, including VLOOKUP and PivotTables, with the ability to pass an Excel power user assessment.
• Strong proficiency in Microsoft Outlook for email and calendar management.
• Strong computer skills, including the ability to create folders, manage files, and navigate multiple windows and applications.
• Fast and accurate typing skills and 10-key proficiency, with the ability to provide test scores if requested.
• Exceptional attention to detail and a commitment to maintaining minimal error rates.
• Strong analytical and comprehension skills for reviewing backup reports, invoices, and promotional documentation.
• Clear and effective verbal and written communication skills for interacting with distributors, sales teams, and internal partners.
• Able to learn quickly and adapt to new systems, processes, and requirements.
• Demonstrated self-motivation and initiative in managing tasks and resolving issues.
• Strong organizational skills and the ability to maintain orderly records and documentation.
• Effective time management skills with the ability to prioritize tasks and meet deadlines.
• Flexibility to work overtime when required to meet business needs.

Qualifications

• College degree (AA or higher) in Accounting, Finance, or a related field is preferred but not required with applicable experience.
• Experience training others, such as distributors, on billing or submission processes.
• Experience with reporting and data analysis using Excel and accounting systems.
• Comfort working with multiple stakeholders, including sales teams, distributors, and internal departments.
• Demonstrated ability to work independently while also collaborating effectively with a broader team.
• Willingness to participate in special projects and ad hoc assignments as business needs evolve.