Accounting Assistant AP Clerk

Responsibilities

• Process vendor invoices and ensure timely and accurate payment.
• Match purchase orders, invoices, and receiving documents.
• Prepare and process weekly check runs and electronic payments.
• Reconcile vendor statements and resolve invoice discrepancies.
• Respond to vendor inquiries regarding payments and account status.
• Auxiliary with accounts receivable functions, including applying customer payments and following up on outstanding balances.
• Prepare bank and credit card reconciliations.
• Auxiliary with month-end closing activities.
• Maintain accurate accounting records and filing systems.
• Prepare journal entries and account reconciliations as assigned.
• Support audit requests by gathering financial documentation, as needed.
• Maintain vendor records, including W-9 documentation and other required files.
• Maintain confidentiality of financial information.
• Perform other accounting and administrative duties as assigned.

Qualifications

• Associate's degree in Accounting, Finance, or a related field preferred.
• Two or more years of accounting or bookkeeping experience preferred.
• Demonstrated experience processing accounts payable, including invoice entry, payment processing, and vendor reconciliations.
• Proficiency in Microsoft Excel and Microsoft Office.
• Experience with Sage Intacct, ServiceTitan, RAMP or similar accounting and ERP software is preferred.
• Strong organizational skills and exceptional attention to detail.
• Excellent communication and problem-solving skills.
• Ability to prioritize tasks, manage multiple deadlines, and work effectively in a fast-paced environment.
• Ability to work independently and collaboratively as part of a team.
• Detail oriented with strong organizational and communication skills.
• Team oriented: teachable; earned respect
• Believes in, promotes and lives out the company’s visions and values