Accounting Clerk Assistant

Essential Functions

• Invoice & Transaction Management: Lead the accurate and timely data entry and processing of both vendor (A/P) and customer (A/R) invoices.
• Inquiry Resolution: Serve as a point of contact for customers, vendors, and internal departments regarding billing, A/P, and A/R inquiries via email and phone.
• Billing Analysis & Reporting: Manage day-to-day billing operations, including reviewing cycles for accuracy, researching discrepancies, and preparing weekly/monthly management reports.
• Account Monitoring: Proactively monitor accounts for issues and collaborate with internal teams or vendors to reach resolutions.
• Administrative Support: Maintain departmental order through document management (scanning, filing, record maintenance) and handle company mail distribution.

Competencies & Skills

• Technical Proficiency: Working knowledge of Microsoft Office (Word, Excel, and Outlook) and basic accounting principles.
• Communication: Strong verbal and written communication skills for professional internal and external interactions.
• Operational Excellence: Exceptional organizational and time-management skills with the ability to multi-task and meet strict deadlines.
• Reliability: High attention to detail, adaptability to change, and the ability to maintain accuracy in a fast-paced environment.

Required Education & Experience

• Experience: 3+ years of relevant experience in the accounting field.
• Education: Preferred Bachelor’s degree in Accounting or a related field.

Work Environment

• This role operates in a professional office setting and routinely utilizes standard equipment such as computers, phones, photocopiers, and filing cabinets.
• Physical Requirements: Regularly required to talk, hear, stand, walk, and reach with hands/arms. Frequent use of hands to finger, handle, or feel objects. Occasional sitting, climbing, balancing, stooping, kneeling, crouching, or crawling. Lifting: Must frequently lift up to 10 pounds and occasionally lift up to 25 pounds. Vision: Requires close, distance, and color vision, as well as peripheral vision, depth perception, and the ability to adjust focus.

Position Details

• Schedule: Full-time, Monday through Friday, 8:00 a.m. to 4:30 p.m.
• Travel: No travel is expected.
• Supervisory: This position has no supervisory responsibilities.