Accountant Aide / Trainee 1/2 (NY HELPS)

Duties

This position will provide direct support to a Senior Accountant to ensure Accounts Payable (AP) transactions are processed accurately and efficiently. These transactions must be completed timely to comply with State Finance Law and NYS Office of State Comptroller (OSC) guidelines.

• Process and approve accounts payable vouchers received by the Agency within prescribed guidelines.
• Monitor the NYS BSC’s agency vendor invoice queue and approve invoices promptly.
• Aid in managing DCCS Refund of Appropriation’s (ROA)’s for each grant check returned by their recipients.
• Reconcile excel documents and create formatted templates to transmit OOS payments to BSC for processing.
• Gather financial information from the SFS and other systems for the Senior Accountant use in report preparation activities.
• Prepare written correspondence to solicit necessary information. Work with internal and external departments and outside entities to obtain the necessary information and facilitate next steps.
• Respond to accounts payable payment inquiries.
• Contribute with data preparation required management reports; analyze reports received by external agencies or departments and provide feedback on such reports.

Minimum Qualifications

• One year of permanent competitive or 55b/c service in this title or in a title eligible for 70.1 transfer.
• This position may be designated 55 b/c and is subject to verification of applicant eligibility.
• Accountant Aide Trainee 1 (Equated to a SG-9): Six semester credit hours in accounting, auditing, or taxation courses; AND either: One year of full-time experience gathering, preparing and updating financial data, financial reports, and records; OR One year of full-time experience reconciling accounts and data, reviewing accounting and auditing reports, and verifying accuracy of calculations, balances, and supporting documentation; OR One year of full-time experience assisting accountants or auditors conducting financial and program audits by counting, verifying, and reconciling inventory and cash on hand, determining and verifying the accuracy and propriety of transactions, records, reports, and statements.
• Accountant Aide Trainee 2 (Equated to a SG-11): Nine semester credit hours of accounting, auditing, or taxation courses; AND 18 months of full-time experience as described above.
• Accountant Aide (SG-13): Twelve semester credit hours of accounting, auditing, or taxation courses; AND two years of full-time experience as described above.

Additional Comments

Please specify in your cover letter and/or resume how you meet the minimum qualifications (as described above) when responding to this posting.

Background Investigation Requirements

• All prospective employees will be investigated through a Criminal Background Check (CBC), which includes State and federal Criminal History Record Checks. All convictions must be reported; conviction of a felony or misdemeanor, or any falsified or omitted information on the prospective appointee’s employment application, may bar appointment or result in removal after appointment.
• All prospective employees will be screened against the Statewide Central Register of Child Abuse and Maltreatment (SCR).
• For Division of Juvenile Justice and Opportunities for Youth (DJJOY) prospective appointees will be checked against the Staff Exclusion List (SEL) maintained by the Justice Center for the Protection of People with Special Needs.

Equal Opportunity Employer

The Office of Children and Family Services (OCFS) is an equal opportunity employer. OCFS does not discriminate based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy-related conditions), predisposing genetic characteristics, familial status, marital status or status as a victim of domestic violence, or other applicable legally protected characteristics. We devote special attention to dismantling racial injustice and recognize that diversity in our workforce is critical to fulfilling our mission. We are committed to the diversity of our staff, and encourage applicants from marginalized communities to apply. In furtherance of Executive Order 31 and OCFS’s mission to have a diverse workforce, all people with disabilities are encouraged to apply. All applicants must be dedicated to working in and sustaining an environment of inclusion that affirms and celebrates the backgrounds, learned and lived expertise, whole identities, and individual perspectives of our staff. Applicants of all backgrounds and experiences are encouraged to self-identify during the application process.

Contact Information

Name: New York State Office of Children and Family Services
Email Address: eoajobpostings@ocfs.ny.gov
Address: Bureau of Personnel - LEB, 52 Washington Street, 231 North