Account Payable and Purchasing Supervisor

Responsibilities

• Supervise end-to-end AP processing, including invoice intake, coding support, matching to purchase orders/receiving, routing for approval, and maintaining complete documentation.
• Ensure invoices are processed timely and accurately in the ERP/accounting system (Oracle Fusion Cloud), including proper profit center, cost center, general ledger account, and legal entity coding.
• Review and verify invoices and check requests.
• Review and approve supplier/vendor setup and updates.
• Oversee resolution of invoice exceptions and variances (e.g., price/quantity discrepancies), coordinating with requestors, receiving, and vendors to achieve timely resolution.
• Maintain positive vendor relationships by responding to inquiries, researching invoice status, and resolving statement discrepancies.
• Promote duplicate payment prevention and accurate vendor/invoice master data practices (e.g., validate invoice numbering and vendor details as required by system controls/ company policies).
• Support and enforce purchasing policies and Delegation of Authority (DOA) by ensuring requisitions, purchase orders, and changes are reviewed/approved through established workflows.
• Absorb and document purchasing and AP cycle-time metrics and identify process improvements to strengthen compliance and efficiency.
• Ensure adherence to internal control requirements under Sarbanes-Oxley (SOX) 404, including DOA and SOD, across vendor setup, invoice processing, and payment initiation/approval.
• Coordinate vendor onboarding and vendor master changes in accordance with required approvals and documentation.
• Maintain organized records to support internal/external audits, including evidence of approvals, matching documentation, and exception resolution.
• Support implementation and sustainment of ERP system procurement/AP workflow rules.
• Ensure compliance with IRS 1099 requirements and other IRS rules.
• Identify and recommend process improvements to reduce exceptions, improve cycle time, and enhance vendor service while maintaining compliance.
• Support monthly close by ensuring invoice processing completeness through established AP cutoff timelines and by coordinating late invoice handling.
• Prepare and/or assist with AP reporting (e.g., AP aging, activity roll-forward, open items, vendor statements) and help reconcile AP subledger/aging to the general ledger as assigned.
• Aid in identifying missing invoices and supporting accrual entries by compiling vendor/expense trends and follow-up items for review.
• Provide management with summaries of key AP/purchasing issues, trends, and recommendations.

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• 5+ years of progressive experience in accounts payable and/or procure-to-pay, including experience with purchase orders, matching, vendor management, and audit coordination.
• Prior people leadership or lead-level experience preferred.
• Experience working in an ERP environment (Oracle Fusion Cloud strongly preferred; other large ERP systems acceptable) and strong Excel skills.
• Working knowledge of SOX, DOA, three-way match, and SOD internal controls.
• High attention to detail with strong ownership and follow-through.
• Ability to balance control/compliance requirements with operational urgency.
• Strong communication skills (in writing and verbally) in English; ability to partner effectively with Operations, Procurement, Accounting, and vendors.
• Analytical problem-solving and sound judgment in resolving exceptions.
• Ability to lead change and improve processes, including system/workflow enhancements.
• Willingness to work overtime during month-end and quarterly close periods to meet all deadlines.