Account Coordinator

Key Responsibilities

• Campaign & Creative Support: Open job orders, submit change orders, etc. to support the Account Team in creative campaign development as directed by Manager.
• Traffic creative assets: Traffic creative assets to media vendors (Broadcast, Digital, OOH) to ensure campaigns launch accurately and on time, following appropriate process and protocols.
• Merchandising: Build monthly restaurant guides and schematics. Assist in creative development of merchandising elements. Submit digital menu board elements.
• Client & Meeting Logistics: Support meeting execution: Coordinate client meetings from venue setup and communication protocols to preparing materials and handling day-of logistics as directed by Manager.
• Manage documentation: Take ownership of client status invitations, agendas, official meeting minutes, conference reports, etc. following standard protocols for client approval as directed by Manager.
• Manage Client communication: Manage the official client email inbox, draft scheduled communications and coordinate details across internal departments.
• Develop and distribute monthly recap emails to client showcasing the recent work provided by the Agency.
• Administrative and Operational Support: Submit weekly invoices for budget tracking. Ownership of keeping documentation up-to-date, such as client distribution lists, attendance sheets, etc.
• Competitive market research as directed.

Teamwork & Local Activation

• Support team through changing scope and priorities.
• Collaborate across teams: Partner with Media, Partnership, Brand Communication, and Events teams to support local, in-market event activations as needed.
• Travel locally: Travel within the local market (Oregon + Eastern Washington) for in-person client meetings and event execution as needed.

Qualifications

• Bachelor’s degree in Marketing, Advertising, or a related field.
• Prior internship or relevant agency/marketing experience is a plus.
• Strong organizational and time-management skills.