Academic Support Coordinator - Hybrid - 141552

We need to output HTML fragment with sections: About the role? The posting includes description, responsibilities, qualifications, etc. We need to use

for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections if posting has real specific content. We have Pay: they gave Hiring Pay Scale $30.89 - $44.27 / Hour and Annual Full Pay Range. So we can include Pay section. Schedule: Work Schedule Days, 8-Hour Shifts, Monday-Friday. So include Schedule. Benefits: Not explicitly listed. There's mention of benefits? Not in posting. So omit Benefits. Skills: maybe we can include under Qualifications or Skills? The instruction: Use headings for those categories; we can include Skills if there is specific content. The posting lists many qualifications and preferred qualifications. Could treat as Requirements (minimum qualifications) and Preferred Qualifications maybe as Skills? But better to have sections: About the role (description), Responsibilities (list of duties), Requirements (minimum qualifications), Qualifications (maybe preferred?), Skills (maybe computer skills). However we must not create thin sections. Let's see content: Description paragraph about department and role. Responsibilities: many bullet-like sentences describing tasks. Minimum Qualifications: list of skills. Preferred Qualifications: list. Also special conditions. Pay and Schedule given. We need to avoid boilerplate like EEO, etc. Remove application instructions, etc. Also remove duplicated lines. We need to preserve all substantive information. So we need to include all duties, qualifications, etc. We'll structure:

About the role

... description of department and role summary.

Responsibilities

• ... each duty.

Requirements

• ... minimum qualifications.

Qualifications

• ... preferred qualifications.

Maybe Skills not needed if covered. But we could include Skills under Qualifications. However instruction: Use headings for those categories; we can omit Skills if not distinct. Pay:

Pay

... hourly range and annual full pay range.

Schedule:

Schedule

... Days, 8-Hour Shifts, Monday-Friday.

We must not repeat job title as heading. Already not. We must not include Job ID etc. We can drop. We must not include application instructions like "Apply Now", filing deadline, etc. Remove those. We must not include EEO boilerplate etc. We must preserve all substantive info: description, responsibilities, qualifications, special conditions (background check, travel, etc.) Should we include special conditions under Requirements or a separate section? Could add to Requirements as bullet. Let's extract details. From posting: Payroll Title BLANK AST 3 Department ORTHOPAEDIC SURGERY Hiring Pay Scale $30.89 - $44.27 / Hour Worksite La Jolla Appointment Type Career Appointment Percent 100% Union CX Contract Total Openings 1 Work Schedule Days, 8-Hour Shifts, Monday-Friday #141552 Academic Support Coordinator - Hybrid Filing Deadline: Fri 10/9/2026 Apply Now ... Description paragraph: "The Department of Orthopaedic Surgery at UC San Diego School of Medicine is a diverse patient, research, education, and academia focused, high-performing Department with a commitment to quality, collaboration, innovation, and continuous improvement. Orthopaedic Surgery provides treatment for disorders of the musculoskeletal system, offering comprehensive and innovative services. The Department offers a full spectrum of musculoskeletal clinical care, specializing in foot and ankle, hand and microvascular surgery, joint reconstruction, physical medicine and rehabilitation, spine, sports medicine, orthopaedic oncology, and trauma. Research expertise includes advancements in muscle metabolism and physiology, neuromuscular bioengineering, intervertebral disc, and musculoskeletal physiology and epidemiology. The Department supports an ACGME accredited residency program and fellowship in hand and microvascular surgery, as well as fellowship programs in joint reconstruction, spine, and trauma. The Academic Support Coordinator will provide independent executive-level support for various missions needs within the Department. Position will manage and facilitate a variety of tasks, including Department projects and development opportunities, manage educational, clinical, and research conferences and meetings, assist with grant and industry submissions, prepare academic files for advancement on behalf of faculty, manage credentialing and licensure, and manage complex calendars. This position requires tact, diplomacy and discretion on a wide variety of complex and sensitive issues. Acts on the behalf of the Department on standard and non-standard department business operations and interpret and analyze situations using independent judgment, strong organizational skills, and the ability to be flexible as demands and priorities change. Ensure the efficient and effective functioning of the day-to-day activities for the office(s) and faculty which the position supports. Position is expected to assist with projects, submit reimbursement, facilitate purchasing, mange logistics with meetings, conferences, presentations, and other faculty specific activities and provide financial reconciliation and oversight in accordance with UC policy recommending solutions as problems arise. Position is responsible for performing library searches in scientific/medical journals and assist faculty in preparing technical materials such as manuscripts, abstracts and reviews for scientific journals and presentations. Incumbent will also function as a member of the business office and will function as liaison with other on and off-campus organizations in matters concerning academic reviews, credentialing/privileging, licensure, program management, travel, pay authorizations, shipping, purchasing, reimbursements, audiovisual equipment, room reservation, catering, and space and facilities planning. The incumbent will independently compose correspondence and answer inquiries maintain confidentiality. Academic Support Coordinator will problem solve and make recommendations for process improvement to faculty and staff for consideration and implementation. The position will periodically assist Department sponsored programs and events as needed. The positions serve as a resource to others regarding policy and procedures and will participate in the long-term planning. The Orthopaedic Surgery Business Office operates in a highly collaborative fashion. Although each employee is assigned a specific set of functions and goals, it is the expectation that each member of the business office will offer a high level of customer service to anyone who requests assistance. Participate with the Residency and Fellowship Program interviews. Position to complete other duties as assigned." That's the description and responsibilities combined. We can split: About the role: department overview and role purpose. Responsibilities: list of duties. Let's pull responsibilities bullet list: - Manage and facilitate a variety of tasks, including Department projects and development opportunities - Manage educational, clinical, and research conferences and meetings - Assist with grant and industry submissions - Prepare academic files for advancement on behalf of faculty - Manage credentialing and licensure - Manage complex calendars - Act on behalf of the Department on standard and non-standard department business operations; interpret and analyze situations using independent judgment, strong organizational skills, and flexibility - Ensure efficient and effective functioning of day-to-day activities for the office(s) and faculty supported - Assist with projects, submit reimbursement, facilitate purchasing, manage logistics with meetings, conferences, presentations, and other faculty specific activities - Provide financial reconciliation and oversight in accordance with UC policy, recommending solutions as problems arise - Perform library searches in scientific/medical journals and assist faculty in preparing technical materials such as manuscripts, abstracts and reviews for scientific journals and presentations - Function as a member of the business office and liaison with other on and off-campus organizations concerning academic reviews, credentialing/privileging, licensure, program management, travel, pay authorizations, shipping, purchasing, reimbursements, audiovisual equipment, room reservation, catering, and space and facilities planning - Independently compose correspondence and answer inquiries while maintaining confidentiality - Problem solve and make recommendations for process improvement to faculty and staff for consideration and implementation - Periodically assist Department sponsored programs and events as needed - Serve as a resource to others regarding policy and procedures and participate in long-term planning - Participate with the Residency and Fellowship Program interviews - Complete other duties as assigned Now Minimum Qualifications (list): - Demonstrated skill to analyze, formulate solutions, and resolve problems independently while maintaining strong professional relationships. - Experiences in working with and supporting academic advancement processes and coordinating complex faculty schedules involving clinical, teaching and research responsibilities. - Knowledge of basic bookkeeping and fiscal tracking/monitoring skills. - Strong analytical and critical thinking skills to identify problems and develop innovative solutions. - Ability to examine and question policies, processes, and procedures in order to gain a stronger understanding of, as well as offer recommendations for improvement to, such items/issues. - Strong time management, organizational and follow-up skills to prioritize and complete tasks and projects within set timelines. - Ability to work under pressure to meet tight deadlines and adapt to changing priorities. - Strong independent decision-making skills to effectively respond to unexpected events and crises. - Demonstrated executive-level administrative skills, including ability to exercise independent judgment, discretion, initiative, tact and diplomacy in handling highly sensitive matters and maintaining strict confidentiality. - Strong computer skills, with experience using Word, Excel, Power Point, Adobe Acrobat to create spreadsheets, charts, or graphics to display data, and proficiency adapting programs to meet special projects. - Demonstrated ability to conduct research, organize, interpret, and analyze information from various sources to compile reports for on-going projects using Word, Excel, Power Point, and Adobe Acrobat. - Excellent written communication skills, including demonstrated ability to effectively compose, edit, proofread letters, memoranda, correspondence, education and lecture materials, and reports with clear and concise expression, proper grammar, style and punctuation. - Demonstrated experience planning and making logistical arrangements for travel, events, orientations and group sessions. - Ability to learn UCSD Travel link system. Preferred Qualifications: - Knowledge of University policies, procedures and practices regarding: accounting, purchasing, disbursements, financial link, mail services, conference and catering, academic and staff personnel, student affairs, affirmative action, contracts and grants, budgets, conflict of interest, animal and human subjects protocols, and business correspondence. - Demonstrated experience managing complex calendars using Outlook and IShare. - Proven experience in coordinating meetings, conferences and lectures. - Demonstrated ability to independently coordinate multiple weekly conferences/seminars, speakers, and determine conference/seminar subject matter as needed. - Knowledge of CME policies and procedures and ability to implement at the program/departmental level. - Demonstrated ability to quickly grasp new computer and web applications for various purposes, including database updates and surveys. - Demonstrated organizational and project management skills, including ability to work independently, determine appropriate priorities, and complete projects accurately, efficiently, and with a high level of attention to detail, despite competing deadlines. Special Conditions: - Employment is subject to a criminal background check. - Must be able to work various hours and locations based on business needs. - Must be willing to work on weekends and evenings. - Must be willing to travel between various UC San Diego locations, including Hillcrest, La Jolla, and other UC San Diego sites; VA Medical Center, and Rady Children's Hospital. Pay: Hiring Pay Scale $30.89 - $44.27 / Hour. Annual Full Pay Range: $64,498 - $92,436 (will be prorated if appointment percentage less than 100%). Also mention factors. Schedule: Work Schedule Days, 8-Hour Shifts, Monday-Friday. Now we need to output HTML fragment only. We'll include sections: About the role, Responsibilities, Requirements, Qualifications, Pay, Schedule. We should not include Benefits (no info). Skills maybe not needed. Make sure to preserve all substantive info. We'll include special conditions as part of Requirements maybe. Let's craft. About the role paragraph: combine department overview and role purpose. We'll write:

The Department of Orthopaedic Surgery at UC San Diego School of Medicine is a diverse patient, research, education, and academia focused, high-performing Department with a commitment to quality, collaboration, innovation, and continuous improvement. Orthopaedic Surgery provides treatment for disorders of the musculoskeletal system, offering comprehensive and innovative services. The Department offers a full spectrum of musculoskeletal clinical care, specializing in