Academic Program Specialist - Electrical Engineering

Responsibilities

• Career Services - Coordinate and act as a liaison for registration processes. Assist with student registration issues each semester using OASIS/Banner, process permits and holds; maintain class rolls, grade sheets, change of grades, and other paperwork associated with the process.
• Student Processing - Prepare tuition waivers, maintain student files and records, collect graduation applications, and fulfill other student-related administrative requirements. Responsible for collecting and maintaining student assessment data for graduate program reviews and accreditation.
• Support department or college recruitment and admissions processes. Maintain database of student applicants and their status. Prepare correspondence and mailings to applicants and prospects, maintain applicant records, and organize information for review by faculty.
• Aid students with completing any departmental, college, and university forms/paperwork.
• Departmental Support - Provide support for faculty and administration through course inventory; assist faculty and student organizations in scheduling meetings/events; maintain office bulletin boards; maintain and monitor Canvas announcements; plan orientation, develop and publish semesterly newsletter. Fulfill administrative requirements for appointment of graduate research and teaching assistantships.
• Create and maintain informational materials, recruitment brochures, and web site content describing departmental programs.
• Assist Graduate Faculty Advisor and Academic Services Administrator - Point of contact for current and prospective students on matters related to course management and enrollment, program requirements, and policies and procedures. Communicate with students regarding academic program, prerequisites, and course selections.
• Report inquiries, queries, and standard reports from university systems such as OASIS, BANNER, and WebReporting. Assist with accreditation surveys, data aggregation and analysis, and document/report preparation. Maintain database of graduate students documenting academic trail of admission, qualifying exams, degree progress, changes to academic history, etc.
• Utilize knowledge of internal procedures of the department as well as SUS. Utilize and have a working knowledge of systems such as Banner/OASIS, DegreeWorks, Blackboard, etc. Input data in University business systems. Perform other administrative duties as assigned in support of the academic mission of the department.

Qualifications

• This position requires a high school diploma or equivalent, with four years of experience in office or administrative positions. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.