Academic Program Specialist

Responsibilities

• Supports student administration through preparation of tuition waivers, processing course permits, maintaining student files and records, conducting graduation checks, and fulfilling other student-related administrative requirements.
• Serves as a point of contact to students, prospective students, advisors, and faculty on matters related to course management and enrollment, program requirements, policies and procedures, and other administrative matters.
• Supports the department recruitment and admissions process. Prepares correspondence and mailings to applicants and prospects, maintains applicant records, and organizes information for review by faculty.
• Communicates with students regarding academic program, prerequisites, and course selection. Notifies students with substandard academic grades and issues.
• Schedules appointments and prepares student files for advising.
• Provides support for instruction through administration of course syllabi, class materials, exams, course evaluations, processing course schedules, maintaining course inventory, etc.
• Enters information into BANNER/OASIS student database system.
• Fulfills administrative requirements (HR) for appointment of graduate and teaching assistantships.
• Creates informational materials, recruitment brochures, and web site content describing departmental programs.
• Event Planning and coordination for orientation, check in, clean up for the college events. Creating flyers, marketing the event across campus, guests, and volunteers, parking arrangements, meals.
• Performs other administrative duties as assigned in support of the academic mission of the department.

Qualifications

• A high school diploma or equivalent, with four years of experience in office or administrative positions.
• Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.