Academic Department Coordinator - Mathematics and Statistics

This Academic Department Coordinator position is split between the Departments of Mathematics and Statistics, spending half of the workday in each. The role contributes to a positive office environment and supports the departments' missions with a student-centered and human-service focus. We seek individuals who can foster an inclusive, accessible, and welcoming environment.

Responsibilities

• Compile and logically format statistical data, spreadsheets, and reports to facilitate department decision-making related to budget and scheduling.
• Monitor department budgets and provide timely reports to the unit head.
• Prioritize tasks to manage and coordinate a large and varied workload, including supervising student workers.
• Disseminate information requiring explanation and interpretation of university and departmental policies, directing individuals to additional resources.
• Provide support to faculty, including office space, keys, name plates, and computer access.
• Assist with bulk mailings, phone answering, filing, and recordkeeping systems.
• Serve as student employee supervisor and may act as lead worker for other Professional Support Staff (PSS).
• Coordinate with the unit head and assistant unit head to develop the academic schedule.
• Arrange major meetings, events, conferences, exhibits, travel, and other related duties for internal and external contacts.
• Provide administrative support for personnel processes.
• Coordinate and monitor grade processing.
• Maintain syllabi records and departmental supplies.
• Act as a liaison between unit head, Dean’s Office, faculty, staff, students, and outside organizations.
• Collaborate across and provide backup support to other College of Liberal Arts and Sciences (CLAS) units as needed.
• Perform other related duties or special projects as assigned.

Non-Essential Functions

• Process textbook orders for faculty.
• Handle major declarations and assign faculty advisors.
• Coordinate completion of course override requests.
• Maintain department social media accounts.
• Perform routine website maintenance.

Requirements

• High school graduate or equivalent.
• Minimum of three years of relevant work experience.
• Experience with Microsoft Office or equivalent software applications.
• Demonstrated ability to operate office equipment.
• Data entry experience.
• Typing, spelling, grammar, and proofreading competency.
• Strong verbal and written communication skills.
• Experience providing quality customer service.
• Ability to work independently, organize work, and coordinate activities of others.
• Ability to work under pressure and meet deadlines.
• Satisfactory work performance and attendance records.
• Ability to maintain positive intercultural and interpersonal relationships.

Preferred Qualifications

• Some college coursework.
• Supervisory experience.
• Accounting or budget experience.
• Experience in an academic environment.

Benefits

• Comprehensive benefits package including medical, vision, dental, and life insurance.
• Generous employer retirement contributions.
• Wellness resources.
• Tuition waiver effective on date of hire.

Pay

C3 Level. Minimum starting salary of $20.49/hour.

The College of Liberal Arts and Sciences (CLAS) is the largest college at Grand Valley State University, offering over 50 bachelor degrees and advanced programs in natural and mathematical sciences, fine arts, humanities, and social sciences. CLAS fosters a student-centered, diverse learning community committed to equitable, inclusive, and career-connected education.

Grand Valley State University (GVSU) is a public comprehensive institution located in West Michigan with campuses in Allendale, Grand Rapids, and Holland, plus centers in Detroit, Muskegon, and Traverse City. GVSU is nationally recognized for innovation and contributions to students’ social mobility, offering rich cultural amenities and a commitment to work-life balance.