Academic Department Coordinator (Film & Media Studies, Education Studies, & Special Projects)

About the role

Provides comprehensive administrative support for Film and Media Studies (FAMS), Education Studies (EDST), and Special Projects. This is a 40-hour-per-week position during the academic year (42 weeks a year) and a three-hour-per-week position during the summer (10 weeks). Performs a wide range of detail-oriented tasks in a fast-moving environment. Serves as the first point of contact for two programs on campus and is required to work on campus four days a week when classes are in session. This position calls for a proactive, adaptable individual who can assist with all ADC tasks across multiple disciplines and work collaboratively with diverse groups of colleagues.

Responsibilities

• Faculty Support
  • Attend program meetings and support the chair in preparing relevant materials
  • Handle clerical, ordering, and scheduling tasks for the program
• Curricular Support
  • Update course information in the Course Catalog, CPI, and Workday
  • Assist with course logistics
  • Assist with majors' records
  • Communicate between the program and the registrar's office regarding courses, majors, graduating seniors, and other academic matters
  • Coordinate majors' annual prizes and fellowships
• Event Management
  • Coordinate honoraria, travel reimbursements, ground transportation, and accommodations for guest speakers
  • Coordinate venues, receptions, and publicity for all events
• Budget Support, Financial Transactions, and Student Employment
  • Administer and track expenses for program and gift accounts; reconcile monthly expenses; and monitor balances in Workday
  • Process purchase orders, invoices, and reimbursements
  • Create budgets in collaboration with the program chair and director of academic finance
  • Coordinate and maintain student employment
• Communications and Office Management
  • Maintain program website and electronic files
  • Scheduling and stocking of supplies in program common space(s)
  • Serve as the liaison between the program and students, faculty, and staff across campus, and the wider community

Qualifications

Required

• High School Diploma or equivalent
• 1 to 3 years of related experience
• Strong written and verbal communication, interpersonal, time-management, organizational and customer-service skills
• Ability to take initiative, work independently, and work collaboratively
• Demonstrated high level of attention to detail
• Sensitivity to issues of confidentiality
• Familiarity with Google Workspace and/or Microsoft Office (or similar platforms)
• Experience working collaboratively with a diverse community
• Successful completion of required reference and background checks
• An acceptable criminal offender records information (CORI) check

Preferred

• Associate's degree
• Three years or more of related experience at a higher education institution
• Experience working with Workday or other ERP software

Pay

$27 - $30 per hour. Salary offered will vary based on a number of factors, including but not limited to relevant education, training, and experience, tenure status, and other nondiscriminatory business considerations.

Benefits

Amherst College provides a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Click here for Benefits Information.

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