Academic Program Coordinator- Departments of Design and Film and Media

About the role

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University. Seattle University's Core Competencies Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives. Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally. Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions. Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact. Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness. Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

Responsibilities

• Manage operations, supplies, equipment, archives and mail distribution.
• Work with students to solve issues germane to their studies.
• Work with Chairs to oversee spending within established budgets.
• Process all billing, invoicing, and payments according to department needs, using Seattle University finance system.
• Collect and archive faculty syllabi and student files.
• Collaborate with the Department Chairs, Program Directors, and faculty in departmental planning.
• Attend faculty meetings and record/archive minutes as needed.
• Provide reception services for the departments as needed including interacting with students, families, visitors, and guest artists.
• Work closely with Operations, Productions, and other CCA and SU offices to keep classroom and studio spaces in working order.
• Manage email lists of current students and alumni to be able to communicate news, on/off campus arts events, internships, and employment opportunities.
• Maintain confidentiality in all aspects of student, staff and university information.
• Understand, interpret, and enforce University, College, and Department policies.
• Support all performance, production, and gallery events as needed and in coordination with other CCA and SU offices.
• Manage faculty contact lists to distribute and communicate news and events to/from faculty.
• Assist faculty with needs, which may include classroom setup, IT-related issues, and supplies.
• Assist Chairs and Program Directors as needed with research regarding programs, grants or other issues germane to furthering department goals.
• Assist Chairs in coordination of the creation of annual program reviews and other assessment needs.
• Work with other Department Coordinators (Art/Design, Dance/Theater) to solve problems and support CCA Academic Affairs.
• Provide support to the Departments to promote retention, fund-raising, and recruiting efforts. This may include weekend or after-hours events such as open houses and admitted student welcome days.
• Attend training sessions as needed to upgrade technical and job-related skills.
• Perform other duties as assigned.

Qualifications

High School Diploma and four years administrative office support experience or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Proficiency in MS Office: Word, Excel, PowerPoint and Outlook. Ability to communicate effectively with others in writing, by phone or in person. Excellent customer service skills including the ability to create a warm and welcoming environment and work with diverse populations. Ability to organize and prioritize and able to perform multiple